Grants and Budget Analyst

Grants And Budget Analyst

The Grants & Budget Analyst is a dual-function professional of the Sponsored Program Development office, supporting both Sponsored Program Development and the Business and Finance team. The role ensures responsible financial stewardship of externally funded research and program awards through grant budgeting, accounting, compliance, and financial reporting. This position focuses on grant-specific financial management and does not participate in institutional budget development.

Working closely with department administrators, Sponsored Program Development leadership, the Office of Business and Finance, and Principal Investigators (PIs), the Analyst promotes compliance with sponsor requirements, strengthens research operations, and supports accurate financial stewardship across the grant lifecycle.

Duties and responsibilities include, but are not limited to, the following:

Pre-Award Budget Development and Proposal Preparation

• Collaborates with Principal Investigators (PIs), program directors, and departmental staff to develop competitive, compliant, and financially sound grant budgets.
• Advises faculty and staff on sponsor cost principles, budget limitations, allowability, allocability, and reasonableness of expenses under Uniform Guidance and other sponsor rules.
• Develops complete budget packages, including salary calculations, fringe benefits, indirect cost (F&A) recovery, subaward budgets, cost share documentation, and procurement considerations.
• Drafts and reviews budget justifications to ensure alignment with project scope, sponsor priorities, and institutional policy.
• Provides guidance on pre-award administrative requirements (e.g., effort commitments, institutional approvals, regulatory compliance, procurement timing, consultant arrangements).
• Supports the creation and submission of grant proposal materials in collaboration with Sponsored Program Development (SPD) leadership.
• Ensures proposed budgets align with sponsor requirements, internal policies, and downstream post-award management needs.
• Reviews and interprets sponsor solicitations, award terms, and compliance requirements to ensure accurate proposal preparation.

Grant Compliance, Training, and Policy Development

• Reviews award documents to confirm budget, restrictions, reporting requirements, and compliance terms, and coordinates with Finance to establish spending categories, budget lines, and internal controls.
• Oversees subrecipient monitoring, as applicable, including collecting subrecipient risk assessments, ensuring subaward agreements include required federal clauses, and reviewing subrecipient invoices for allowability and performance.
• Interprets, applies, and provides training on federal regulations (Uniform Guidance), state requirements, and sponsor-specific policies for faculty, staff, and administrative partners.
• Develops and delivers training sessions, workshops, and resource materials on grant budgeting, allowability, compliance obligations, and institutional expectations.
• Maintains and updates internal grant-related policies, procedures, templates, standard operating guidelines (SOPs), and workflow documentation to strengthen institutional consistency and reduce compliance risk.
• Partners with Finance, SPD leadership, Human Resources, Procurement, and academic units to ensure coordinated compliance related to procurement, contracting, payroll, effort certification, cost transfers, and record retention.
• Provides proactive outreach to campus units on upcoming regulatory changes, sponsor updates, compliance risks, and best practices in grants management.
• Supports internal control enhancements, audit readiness, and implementation of corrective action plans following internal or external audit findings.
• Maintains complete, organized, audit-ready grant files and ensures documentation retention meets federal and institutional requirements.

Post-Award Accounting, Administration and Financial Reporting

• Provides comprehensive post-award financial management for sponsored grants and contracts from account setup through closeout, ensuring compliance with sponsor terms, federal regulations, and University policies.
• Oversees budgeting, expenditure monitoring, grant accounting, invoicing, sponsor drawdowns, and financial reporting to ensure accurate stewardship and timely revenue collection.
• Collaborates with PIs, departments, Finance, and SPD leadership to manage salary allocations, cost transfers, budget revisions, and project burn rates.
• Coordinates and monitors effort reporting across the grant lifecycle, ensuring accurate salary allocations, timely certification, and full compliance with federal and institutional requirements.
• Reviews expenditures for allowability, allocability, reasonableness, and compliance with sponsor and institutional requirements.
• Prepares and submits interim and final financial reports, tracks reporting deadlines, and supports internal and external audits through thorough documentation and reconciliation.
• Processes award…