Grants and Budget Analyst

University of Redlands
1200 E Colton Ave
Redlands, CA 92374, USA

Department/Administration: Office of Development and Finance

Position: Exempt (12 months), Full-time (40 Hours)

Salary Range: $80,000 – $85,000

Hiring Range: Anticipated near minimum of classification

Availability: Immediately

Posting Date: July 16, 2026

Final date to receive applications: Open Until Filled, Apply Immediately

The Grant Administrator is a dual‑function professional of the Sponsored Program Development office, supporting both Sponsored Program Development and the Business and Finance team. The role ensures responsible financial stewardship of externally funded research and program awards through grant budgeting, accounting, compliance, and financial reporting. This position focuses on grant‑specific financial management and does not participate in institutional budget development.

Working closely with department administrators, Sponsored Program Development leadership, the Office of Business and Finance, and Principal Investigators (PIs), the Analyst promotes compliance with sponsor requirements, strengthens research operations, and supports accurate financial stewardship across the grant lifecycle.

The duties and responsibilities include, but are not limited to:

• Collaborates with Principal Investigators (PIs), program directors, and departmental staff to develop competitive, compliant, and financially sound grant budgets.
• Advises faculty and staff on sponsor cost principles, budget limitations, allowability, allocability, and reasonableness of expenses under Uniform Guidance and other sponsor rules.
• Develops complete budget packages, including salary calculations, fringe benefits, indirect cost (F&A) recovery, subaward budgets, cost share documentation, and procurement considerations.
• Drafts and reviews budget justifications to ensure alignment with project scope, sponsor priorities, and institutional policy.
• Provides guidance on pre‑award administrative requirements (e.g., effort commitments, institutional approvals, regulatory compliance, procurement timing, consultant arrangements).
• Supports the creation and submission of grant proposal materials in collaboration with Sponsored Program Development (SPD) leadership.
• Ensures proposed budgets align with sponsor requirements, internal policies, and downstream post‑award management needs.
• Reviews and interprets sponsor solicitations, award terms, and compliance requirements to ensure accurate proposal preparation.

• Reviews award documents to confirm budget, restrictions, reporting requirements, and compliance terms, and coordinates with Finance to establish spending categories, budget lines, and internal controls.
• Oversees subrecipient monitoring, collecting subrecipient risk assessments, ensuring subaward agreements include required federal clauses, and reviewing subrecipient invoices for allowability and performance.
• Interprets, applies, and provides training on federal regulations (Uniform Guidance), state requirements, and sponsor‑specific policies for faculty, staff, and administrative partners.
• Develops and delivers training sessions, workshops, and resource materials on grant budgeting, allowability, compliance obligations, and institutional expectations.
• Maintains and updates internal grant‑related policies, procedures, templates, standard operating guidelines (SOPs), and workflow documentation to strengthen institutional consistency and reduce compliance risk.
• Partners with Finance, SPD leadership, Human Resources, Procurement, and academic units to ensure coordinated compliance related to procurement, contracting, payroll, effort certification, cost transfers, and record retention.
• Provides proactive outreach to campus units on upcoming regulatory changes, sponsor updates, compliance risks, and best practices in grants management.
• Supports internal control enhancements, audit readiness, and implementation of corrective action plans following internal or external audit findings.
• Maintains complete, organized, audit‑ready grant files and ensures…