Grant Administrator

Position Overview

Position Code: 7982
Department: Office of Development and Finance
Employment Type: Exempt (12 months), Full‑time (40 hours)
Salary Range: $80,000 – $85,000

• Pre‑Award Budget Development and Proposal Preparation:
  • Collaborates with Principal Investigators, program directors, and departmental staff to develop competitive, compliant, and financially sound grant budgets.
  • Advises faculty and staff on sponsor cost principles, budget limitations, allowance, allocability, and reasonableness under Uniform Guidance and other sponsor rules.
  • Develops complete budget packages, including salary calculations, fringe benefits, indirect cost (F&A) recovery, sub‑award budgets, cost share documentation, and procurement considerations.
  • Drafts and reviews budget justifications to ensure alignment with project scope, sponsor priorities, and institutional policy.
  • Provides guidance on pre‑award administrative requirements (effort commitments, institutional approvals, regulatory compliance, procurement timing, consultant arrangements).
  • Supports the creation and submission of grant proposal materials in collaboration with Sponsored Program Development leadership.
  • Ensures proposed budgets align with sponsor requirements, internal policies, and downstream post‑award management needs.
  • Reviews and interprets sponsor solicitations, award terms, and compliance requirements to ensure accurate proposal preparation.
• Grant Compliance, Training, and Policy Development:
  • Reviews award documents to confirm budget, restrictions, reporting requirements, and compliance terms and coordinates with Finance to establish spending categories, budget lines, and internal controls.
  • Oversees sub‑recipient monitoring, collecting sub‑recipient risk assessments, ensuring sub‑award agreements include required federal clauses, and reviewing sub‑recipient invoices for allowability and performance.
  • Interprets, applies, and provides training on federal regulations (Uniform Guidance), state requirements, and sponsor‑specific policies for faculty, staff, and administrative partners.
  • Develops and delivers training sessions, workshops, and resource materials on grant budgeting, allowability, compliance obligations, and institutional expectations.
  • Maintains and updates internal grant‑related policies, procedures, templates, standard operating guidelines (SOPs), and workflow documentation to strengthen institutional consistency and reduce compliance risk.
  • Partners with Finance, Sponsored Program Development leadership, Human Resources, Procurement, and academic units to ensure coordinated compliance related to procurement, contracting, payroll, effort certification, cost transfers, and record retention.
  • Provides proactive outreach to campus units on upcoming regulatory changes, sponsor updates, compliance risks, and best practices in grants management.
  • Supports internal control enhancements, audit readiness, and implementation of corrective action plans following internal or external audit findings.
  • Maintains complete, organized, audit‑ready grant files and ensures documentation retention meets federal and institutional requirements.
• Post‑Award Accounting, Administration, and Financial Reporting:
  • Provides comprehensive post‑award financial management for sponsored grants and contracts from account setup through closeout, ensuring compliance with sponsor terms, federal regulations, and university policies.
  • Oversees budgeting, expenditure monitoring, grant accounting, invoicing, sponsor drawdowns, and financial reporting to ensure accurate stewardship and timely revenue collection.
  • Collaborates with PIs, departments, Finance, and Sponsored Program Development leadership to manage salary allocations, cost transfers, budget revisions, and project burn rates.
  • Coordinates and monitors effort reporting across the grant lifecycle, ensuring accurate salary allocations, timely certification, and full compliance with federal and institutional requirements.
  • Reviews expenditures for allowability, allocability, reasonableness, and compliance with sponsor and institutional requirements.
  • Prepares and submits interim and final financial reports, tracks…