Payroll Specialist

Description

The Payroll Specialist is responsible for the accurate and timely processing of payroll in compliance with federal, California state, and local tax and employment laws, organizational policies, and collective bargaining agreements where applicable. This includes adherence to California wage and hour requirements, tax withholding rules, paid leave mandates, and reporting obligations.

This role ensures payroll data integrity, resolves payroll-related inquiries, maintains payroll records, and collaborates with Human Resources, Finance, and other departments to support efficient and compliant payroll operations. The Payroll Specialist performs technical and administrative payroll functions including data entry, validation, auditing, reconciliation, and reporting, with a strong focus on California‑specific payroll compliance.

This position requires a high level of accuracy, confidentiality, attention to detail, and the ability to stay current with evolving California employment and tax regulations.

• Minimum:
  High school diploma or equivalent required.
• Preferred:
  Associate’s or Bachelor’s degree in Business, Accounting, Human Resources, or related field.

• Minimum:
  At least two years of experience in payroll processing or payroll administration.
• Experience using payroll software or HRIS systems (e.g., ADP, Paychex, Paylocity, UKG, Workday, Ceridian, or similar platforms).
• Working knowledge of federal and California payroll laws and regulations, including wage and hour, overtime, and tax withholding.
• Preferred:
  Experience in healthcare, managed care, or a multi‑site California employer.
• Experience processing payroll for exempt and non‑exempt employees in California, including union and non‑union populations.
• Experience with California payroll tax filings, garnishments, levies, and year‑end reporting (W‑2s).
• Familiarity with California‑compliant timekeeping systems and payroll integrations.
• Experience supporting payroll audits or EDD inquiries.
• Any combination of educational and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.