Corporate Administrative Assistant

The Administrative Assistant I provides entry-level administrative support to departments to ensure efficient daily operations. This role contributes to departmental objectives by performing routine clerical tasks, maintaining organized records, and supporting basic office functions. The position assists staff and leadership by managing administrative details and facilitating communication. This role builds foundational administrative skills while supporting a professional and productive work environment.

• Answer incoming phone calls and route to appropriate individual or voicemail.
• Message employees their telephone messages when left on the front desk voicemail.
• Greet walk‑ins and scheduled interviewing applicants and coordinate with supervisors and Human Resources.
• Greet all customers and visitors, determine their needs, and direct them to the proper individual and/or department.
• Coordinate customer/visitor meetings.
• Coordinate and place lunch or catering order requests.
• Arrange accommodation for employees, customers/visitors.
• Work with local hotels and/or vendors to negotiate corporate rates/discounts.
• Order office supplies and/or other requests from employees and/or department managers.
• Organize supply areas room and maintain stock of supplies and printer paper.
• Maintain kitchen and break area supplies.
• Set up and tear down (clean) conference and meeting rooms.
• Keep phone list up to date.
• Sort and distribute all incoming mail; shred or recycle junk mail.
• Distribute incoming packages.
• Outgoing mail.
• Organize and arrange off‑site events.
• Run errands as needed.
• Assist other departments as requested or assigned.

Education and Experience Requirements:

• High School Diploma or general education degree (GED)
• At least 2 years working in an office support/administration role.
• Excellent verbal and written communication skills, including ability to effectively communicate with others, both internally and externally.
• Advanced knowledge of MS Office (Outlook, Word, Excel, PowerPoint)

• Impeccable work ethic and ability to work independently with little guidance.
• Friendly outgoing personality and willingness to help others.
• Dependable with the ability to produce work with a high level of accuracy and attention to detail.
• Strong sense of ethics, integrity, and good judgement.
• Flexibility (including working hours) and willing to work overtime as needed.
• Very organized individual who can multi‑task and is initiative driven, resourceful and forward thinking.
• Strong interpersonal skills with ability to work effectively with employees at all levels.

• Basic knowledge of office procedures and administrative tasks.
• Proficiency in standard office tools and computer systems.
• Strong attention to detail and organizational skills.
• Ability to follow instructions and perform routine tasks accurately.
• Good verbal and written communication skills.
• Professional demeanor and customer service orientation.

• Ability to follow instructions and perform repetitive tasks with accuracy.
• Strong attention to detail and organizational capability.
• Ability to manage multiple simple tasks and priorities.
• Ability to sit or stand for extended periods during work activities.
• Ability to lift up to 20 lbs. occasionally.
• Use of fine motor skills for typing, filing, and document handling.

• Perform work in an office environment within a manufacturing setting.
• Occasional exposure to production areas with varying temperature and noise levels.
• Regular interaction with employees, visitors, and department staff.
• Compliance with all company policies and procedures to maintain a safe and professional work environment.
• Use of personal protective equipment (PPE) as required when visiting production areas.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions.

The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

We take care of our people. We offer competitive compensation and robust benefits to all full‑time team members, including:

• Tuition reimbursement
• Paid time‑off
• Paid holidays
• Healthcare insurance & Health Savings Accounts
• Profit sharing or Annual Incentive Plan Bonus
• Premium 401(k) plan

$15.71 - $23.56