Executive Business Administrator

Join a prominent enterprise at the forefront of global marketing, where innovation and collaboration drive success. As a pivotal member of our team, you will directly empower senior leadership and a large, dynamic marketing organization to achieve their highest impact. Your strategic support and meticulous execution will be the backbone of efficient operations, allowing leaders to focus on strategic initiatives and drive significant business outcomes.

This is an opportunity to be an indispensable partner, contributing to the seamless functioning of a fast‑paced environment and fostering a culture of excellence.

This role is central to the operational success of a large marketing organization, providing high‑level administrative, calendar, and logistics support. You will be the right hand to a lead administrative professional, working closely with a team of administrative professionals to ensure smooth day‑to‑day execution and strategic project support. Your contributions will directly enable our leadership to operate at their peak efficiency, managing complex schedules, coordinating critical events, and streamlining team processes.

• Manage intricate calendars and schedules for a senior leader and their extended team, expertly navigating shifting priorities.
• Coordinate and execute a variety of events, from large team gatherings and town halls to smaller social functions, including venue booking, attendee communication, audio/visual arrangements, and travel support.
• Provide comprehensive administrative support to the administrative team, collaborating on projects and ensuring cohesive operational flow.
• Oversee travel arrangements and manage expense reporting for leadership.
• Drive team operational excellence by anticipating needs, proactively solving problems, and ensuring clear communication across all levels.
• Manage procurement processes for essential goods and services, including office supplies and vendor coordination.
• Undertake special projects and general office support tasks as assigned.

You’ll thrive in a collaborative and resourceful team environment where administrative professionals genuinely support each other. We are committed to your success, offering a structured and thoughtful onboarding process designed to make you feel welcomed, connected, and empowered from day one. This role offers a unique opportunity to be at the heart of a high‑impact team, contributing directly to the strategic goals of a global marketing organization.

• Minimum 5‑7 years of overall experience in an administrative, business support, or operations capacity.
• At least 3 years of experience in fast‑paced, matrixed environments, with a strong preference for supporting senior leaders.
• Minimum 3 years of proven expertise in complex calendar management using standard office productivity tools.
• Minimum 3 years of experience in event support and coordination, including logistics and planning.
• No degree is required for this role.

• Demonstrated ability to manage high‑volume communications and shifting priorities with exceptional accuracy and discretion.
• Proficiency in event planning, meeting coordination, travel logistics, and budget/expense management.
• Outstanding written and verbal communication skills, capable of drafting professional correspondence and fostering effective partnerships across diverse teams.
• A proactive problem‑solver who anticipates needs and drives operational excellence with minimal supervision.
• High proficiency in a suite of standard office productivity tools, including those for communication, document creation, and data management.
• A natural ability to build trusted relationships, maintain strict confidentiality, and operate with professionalism, sound judgment, and a customer‑first approach.
• Comfortable balancing both strategic support and hands‑on administrative tasks within a dynamic and evolving environment.

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized…