Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Coordinator 1

Job Summary:

Talent Software Services is in search of a Coordinator for a contract position in Redmond, WA. The opportunity will be for four months with a strong chance for a long-term extension.

Position Summary:

The team supports senior leadership by managing engagements, ensuring leaders are prepared with the right information, people, and logistics for meetings and projects.

• Purpose of the Team:
  The team supports senior leadership by managing engagements, ensuring leaders are prepared with the right information, people, and logistics for meetings and projects.
• Key Projects:
  This role will provide organizational, scheduling, and operational support for high-visibility customer and internal engagements, with a strong emphasis on confidentiality and executive interaction.

• Operational & Organizational
  
  Skills:
  
  Exceptional organizational discipline, maintaining structured, compliant, and accessible digital environments. Strong workflow and process management, including version control, content governance, and repeatable operational procedures. High attention to detail, ensuring accuracy in documentation, lists, calendars, and artifacts.
• Technical & Systems Proficiency:
  Advanced proficiency with productivity tools, including SharePoint, Teams, Outlook, Calendar, One Note, Excel, Word, and PowerPoint. Ability to manage digital work spaces, structured libraries, and distributed knowledge bases. Comfort in learning new internal tools.
• Program & Project Coordination:
  Skilled in multi-workstream coordination, deadline management, and prioritization. Ability to structure agendas, run meeting rhythms, and coordinate pre-reads and materials for multiple leaders. Experience coordinating across operations, facilities, procurement, and engineering/program teams.
• Communication & Professional Writing:
  Strong verbal and written communication with an executive-ready writing standard. Ability to format and deliver clean, concise internal communications, newsletters, and update summaries. Skilled in tone alignment for various audiences.
• Collaboration & Cross-Functional Partnership:
  Ability to build trust and work effectively with various stakeholders. Proactive alignment—anticipates needs rather than waiting for delegation.
• Problem-Solving & Initiative:
  Self-starter who identifies gaps, proposes solutions, and closes loops. Ability to navigate ambiguity in a fast-paced, evolving environment. Resourceful in tracking requests and ensuring continuity.
• Confidentiality & Professional Judgment:
  Ability to manage sensitive information across HR, procurement, and executive programs. Exercises strong judgment in communication, access, and information integrity.
• Customer Service & Stakeholder Support:
  Responsive, reliable, and able to support leaders with a high level of professionalism. Skilled at maintaining clear expectations and routing requests efficiently.
• Time & Priority Management:
  Ability to work independently while balancing competing deadlines. Strong skills in task planning, follow-through, and context switching.

• Organizational excellence
• SharePoint/Teams governance
• Productivity tools fluency
• Program/meeting coordination
• Documentation process stewardship
• Vendor & procurement support
• Communication (executive-ready)
• Cross-functional partnership
• Problem-solving initiative
• Confidentiality professionalism
• Multi-tasking time management
• SharePoint & Teams Governance (2-3 years)
• Productivity Tools (3-5 years)
• Program & Project Coordination (2-4 years)
• 0-2 (ideally 2-4) years relevant experience
• High school diploma or GED
• The ideal candidate will have strong executive communication skills, experience handling confidential data, and excellent organizational and coordination skills.
• Experience coordinating multi-leader meeting rhythms, agendas, pre-reads, and logistics. Skilled in task tracking, multi-workstream prioritization, and operational workflow management. Demonstrated ability to support distributed partners across operations, procurement, facilities, and engineering.

If this job is a match for your background, we would be honoured to receive your application! Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire, and permanent placement. Let's talk.