Administrative Assistant

Position: Administrative Assistant 3
Job Title:
Administrative Assistant
Work Location:
Hybrid - Building 43, Puget Sound, WA
Duration: 5 Months (high possibility for an extension after the budget approval)
Work Schedule:
Monday-Friday, 40 hours/week. Overtime:
Potential OT
Pay Rate Range: $25 to $30

Key Responsibilities
1. Calendar Management & Meeting Logistics

• Manage complex calendars and time planning for leadership (e.g., Directors)
• Align schedules based on leader preferences and business priorities
• Manage conference rooms and shared calendars
• Book meetings and troubleshoot AV/technical issues
• Handle ambiguous scheduling scenarios with professionalism

2. Business Support & Onboarding

• Act as a primary point of contact for new hires, vendors, and interns
• Support onboarding logistics (equipment orders, workstation setup, DLs, security groups)
• Provide general office and administrative support across teams

3. Event Coordination & Logistics

• Support planning, promotion, coordination, and execution of events
• Assist with event itineraries and logistics
• Serve as point of contact for event changes
• Provide onsite event support as needed

4. Resource, Financial & Vendor Management

• Track and manage inventory, hardware, and office supplies
• Process expense reports in compliance with Microsoft policy
• Track discretionary budgets (morale, hardware, supplies)
• Manage vendors, purchase orders, and financial processing
• Support budget management in partnership with Finance and Business Managers

5. Travel Management

• Coordinate and manage travel arrangements for leadership and team members

Required Qualifications

• 4+ years administrative, business support, or customer service experience
• 4+ years managing complex calendars and travel for leadership teams
• 4+ years handling budget tracking, expense reporting, and headcount coordination
• 4+ years experience with event planning/coordination, catering, and ordering

Preferred Qualifications

• Bachelor's degree (preferred, not required)
• Strong written and verbal communication skills
• Experience supporting large organizations
• Comfortable working in fast-changing, dynamic environments
• Demonstrates discretion and professionalism with confidential information
• Proactive, reliable, and collaborative team player
• Experience with Microsoft tools:
  • Outlook, Teams, Word, Excel
  • Employee Central, MyOrder, MSTravel, MS Space, Expense Management
• Familiarity with Microsoft systems, security groups, POs, and asset tracking (plus)

Soft Skills & Cultural Fit (Highly Emphasized)

• "Can-do" attitude
• Willing to raise hand and help proactively
• Reliable and accountable
• Positive about onsite work and event support
• Strong team player who values collaboration over titles

Sponsor values attitude, reliability, and willingness to support more than specific company background.

Disqualifiers

• Candidates with 5+ short-term roles back-to-back will not be considered

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About Manpower Group, Parent Company of:Manpower, Experis, Talent Solutions, and Jefferson Wells

Manpower Group® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills.

Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 Manpower Group was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.