Project Control Coordinator

Job Description

Take Your Career to the Next Level

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines!

Step into Your New Role

Kleinfelder is looking for a Project Control Coordinator to join our Seattle Team.

Project Control Coordinator would support our project managers to ensure Kleinfelder’s daily project functions run smoothly.

Responsibilities would include:

• Completes and maintains necessary electronic filing, completes data entry and contract tracking
• Working directly with Project Managers to support the delivery projects from proposal to close-out phases.
• Coordinates daily scheduling of our field staff as well as the subcontractors on related projects.
• Assisting with preparation of cost proposals in Kleinfelder and Client formats.
• Providing a financial analysis with Project Managers, Area Managers and Administrative Managers to resolve issues to increase profitability.
• Assists with compilation of reports and other deliverables and emails or mails them to clients.
• Assisting in developing and maintaining periodic status reports to keep management and/or client informed on the project progress.
• Supporting Project Managers in contract management/compliance, project setup, financial performance and progress, invoice review and management, document control, client meetings/coordination, and interaction with AR Collections Specialist team.
• Coordinating with Kleinfelder’s project staff and contract department for initiation and completion of Prime/Sub agreement, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements.
• Preparing agreements, addendums, fee letters, confidentiality agreements, financial reports.
• Completes and maintains necessary filing, completes data entry and general project related support
• employees.

Minimum Requirements:

• Associate degree in Finance, Business, Project Management or equivalent combination of education and experience – Bachelor’s degree preferred
• 4+ years of related experience to include project and accounting experience, planning / scheduling, cost control and project administration using MS Project, Excel, Word and Outlook
• General understanding of accounting practices such as invoicing, billing, accounts receivables, accounts payable, and other project related accounting principles.
• Able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.
• Self-motivated with minimal supervision
• Dependable and able to keep required work schedules.
• Able to manage time effectively.
• Strong communication skills and intermediate knowledge of company products and operations.
• A problem solver with the ability to find resolutions.
• Detail orientated with the ability to catch and correct one’s own errors, as well as those of others when proofreading.

Move Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia.

Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that…