Administrative Assistant - Onboarding

We are looking for an Administrative Assistant to join our global enterprise sales organization. This role provides essential support to senior leaders, ensuring smooth calendaring, travel arrangements, expense management, and general administrative operations.

• Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.
• Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.
• Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.
• General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
• Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off‑site events and meetings for managers, including catering and logistics.

• 4+ years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, expense reporting and travel coordination.
• 4+ years of experience with Microsoft Outlook, Excel, and Word.
• 1+ year of experience with Employee Central, TA Hub, HR Insights, MSS, Informa, and MS Space preferred.
• Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
• High school diploma or GED required.
• Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
• Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
• Proactive approach to problem‑solving and the ability to work independently, managing time effectively to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Previous experience with event planning in a corporate environment is a plus.

For candidates based in Washington State, the anticipated salary range is $27.00 to $30.00 USD hourly. Actual starting pay will be determined based on experience, skills, and internal equity.

• Medical, dental, and vision coverage
• Flexible Spending Account
• 401(k) program
• Competitive PTO offerings
• Opportunities for professional growth and development

This role is hybrid in the Redmond office (2-3 days per week onsite).

Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.