Office Manager

Syst Immune is a leading and well-funded clinical-stage biopharmaceutical company located in Redmond, WA and Princeton, NJ. It specializes in developing innovative cancer treatments using its established drug development platforms, focusing on bi-specific, multi-specific antibodies, and antibody-drug conjugates (ADCs). Syst Immune has multiple assets in various stages of clinical trials for solid tumor and hematologic indications. Alongside ongoing clinical trials.

Syst Immune has a robust preclinical pipeline of potential cancer therapeutics in the discover and IND-enabling stages, representing cutting-edge biologics development. We offer an opportunity for you to learn and grow while making significant contributions to the company's success.

Syst Immune is seeking an experienced Office Manager to support operations at our Redmond Main building, with this position expected to transition to our new Bothell location in Fall 2026. This individual will manage front desk operations, support day-to-day office administration, and partner closely with the procurement and facilities teams to coordinate deliveries and maintain efficient office operations.

This role requires strong organizational skills, professionalism, and the ability to operate in a fast-paced biotech environment supporting scientific and operational teams.

Key Responsibilities

Front Desk & Office Operations

• Serve as the first point of contact for visitors, candidates, vendors, and employees
• Manage front desk coverage, phone lines, and general office inquiries
• Maintain a professional reception environment and conference room readiness
• Coordinate visitor access, badging, and meeting logistics

Procurement & Shipping Support

• Receive and log incoming packages, including scientific shipments and office supplies
• Coordinate with procurement and lab teams to ensure timely delivery of materials
• Notify internal stakeholders of deliveries and arrange distribution
• Support outgoing shipments and courier coordination as needed

Office Administration

• Order office supplies and maintain inventory of common use items
• Coordinate office vendors including catering, maintenance, and office services
• Support onboarding logistics including workspace preparation and supplies
• Assist with company events, meetings, and onsite activities

Facilities Coordination

• Report facility issues and coordinate repairs with building management
• Partner with internal teams to maintain a safe and organized office environment
• Support emergency preparedness processes and office procedures

Qualifications

• Bachelor's degree required
• 3+ years of office management, front desk, or administrative experience, preferably in biotech, healthcare, or a fast-paced corporate environment
• Experience managing deliveries, shipping, or procurement coordination strongly preferred
• Strong organizational skills and attention to detail
• Professional communication skills and customer service mindset
• Ability to manage multiple priorities and adapt to changing needs
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams)
• Experience with office systems such as badge management or visitor tracking is a plus

Preferred Qualifications

• Bilingual in Chinese (Mandarin)
• Experience supporting laboratory or scientific office environments
• Experience working with procurement or facilities teams
• Experience supporting growing or scaling organizations

Work Environment

• Full-time onsite role in Redmond, WA
• Requires daily front desk presence
• May involve occasional lifting of packages (up to ~30 lbs)

Compensation and Benefits:
The expected base salary range for this position is $60,000 - $80,000 annually. Actual compensation will be based on a variety of factors, including but not limited to a candidate's level qualifications, experience, and skills.
While most offers typically fall within the low to mid-point of the range, we may extend an offer toward the higher end for exceptional candidates whose background and expertise exceeds the requirements of the role.

Syst Immune is a leading and well-funded biotech company with a bright future. We offer an opportunity for you to learn and grow while making significant contributions to the company's success. Syst Immune offers a comprehensive benefits package including: 100% paid employee premiums for medical/dental/vision, also STD, LTD, a 401(k) plan with a 50% company match of up to 3% and a vesting schedule of only 5 years, 15 PTO days per year, sick leave, plus 11 paid holidays and MORE.

We offer an opportunity for you to learn and grow while making significant contributions to the company's success.

Syst Immune is an Equal Opportunity Employer. We welcome diverse talent and encourage all qualified applicants to apply.