Administrative Assistant - Studio Operations

Who is Blueprint?

We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries.

We're bold, smart, agile, and fun.

What does Blueprint do?

Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies.

Why Blueprint?

At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You'll focus on solving unique business problems while gaining hands-on experience with the world's best technology.

We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you'll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won't find a better place to work and thrive than at Blueprint.

In This Role

The Administrative Assistant will provide high-touch administrative, operational, and team support for a fast-paced studio environment preparing for multiple upcoming product launches. This role will support daily business operations across executive calendar management, travel coordination, expense processing, team events, meeting logistics, space support, procurement, and general office administration.

The ideal candidate will be highly organized, collaborative, proactive, and comfortable balancing competing priorities in a dynamic environment. This individual will work closely with leaders, internal teams, external business partners, vendors, and facilities contacts to ensure smooth day-to-day operations and timely execution of administrative needs.

Responsibilities

* Provide executive-level calendar support for two leaders, including scheduling, calendar prioritization, meeting coordination, and follow-ups.

* Manage studio/team calendar needs, including sending calendar invites, coordinating meeting cadence, and supporting recurring business rhythms.

* Coordinate domestic and/or business travel arrangements, including itineraries, logistics, and related documentation.

* Process and reconcile business expenses, expense reports, catering invoices, and event-related billing.

* Manage conference room calendars, room reservations, and meeting space logistics.

* Support conference room maintenance by coordinating with appropriate internal or facilities contacts as needed.

* Assist with building access coordination and related administrative requests.

* Provide general team support, including ad hoc administrative tasks and special projects.

* Support space operations by maintaining documentation, tracking compliance needs, and helping organize team areas.

* Coordinate meeting logistics, including room reservations, catering, materials, attendee coordination, and day-of support.

* Support team events, including planning, setup, tear down, catering coordination, vendor point-of-contact responsibilities, and billing reconciliation.

* Assist with storage organization, cleanup, downsizing, and inventory-related activities.

* Manage hardware, peripherals, office supplies, reference materials, and related procurement needs.

* Support vendor relationships and coordinate procurement of goods and services.

* Provide executional project support as needed across administrative, operational, event, and logistics work streams.

* Partner with internal stakeholders to ensure deadlines are met and work is completed with accuracy and quality.

Qualifications

* 5-7 years of experience in executive administrative support, business administration, or a similar administrative operations role.

* Strong experience supporting senior leaders or C-suite-level executives with complex calendar management.

* Experience managing multiple calendars, prioritizing meeting requests, and coordinating schedules across stakeholders.

* Strong experience booking travel and preparing detailed travel logistics.

* Experience processing expense reports, reconciling expenses, and maintaining accurate financial documentation.

* Proficiency with Microsoft 365 productivity tools, including Outlook, Teams, Excel, PowerPoint, and related collaboration tools.

* Strong meeting coordination skills, including room scheduling, agenda support, logistics, and catering coordination.

* Experience supporting team…