Administrative Assistant

Job#: 3037648

Job Description:

Typical Day in the Role

A typical day includes 50% team support and adhoc tasks, 25-30% executive-level support, and 20-25% coordination and execution of team events.

Purpose of the Team:
The purpose of this team is to support administrative operations

Key projects:
This role will contribute to a variety of administrative functions. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Completes special projects as assigned. This team will be launching 3 products soon so this role will be busy and high touch.

Candidate Requirements

* Disqualifiers: NA

* Best vs. Average:
The ideal resume would contain previous Microsoft experience (would need to have the full 18 months available) and Microsoft space experience.

What is the ideal background of a candidate for this role?

The ideal candidate for this position will be highly collaborative. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.

Job Description:

Calendar Support for two individuals

Studio Calendar Management - Schedule / Send as needed

Travel Booking

Expense Reconciliation and Reports

Conference Room Calendar Management

Conference Room Maintenance

Building Access Management

Team Support

Space Support - maintain documentation, compliance

Meeting Support - space reservations, logistics, catering as needed

Event Support - set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)

Storage Organization and Downsizing

Hardware & Peripheral Management

Project Management & Support as needed

Executional XGS Support as needed - catering & other logistics

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or .

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.

Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process.  for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help.

You can access our privacy policy at

Everforth Apex Benefits Overview:
Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that…