Administrative Assistant – Studio Operations Redmond, WA

Administrative Assistant – Studio Operations

Location:

Redmond, WA

We are a technology solutions firm headquartered in Bellevue, Washington. Our studio operations team is preparing for multiple product launches and requires a highly organized administrative assistant to support daily business operations for executive and team stakeholders.

• Provide executive‑level calendar support for two leaders, including scheduling, calendar prioritization, meeting coordination, and follow‑ups.
• Manage studio/team calendar needs, send invites, coordinate meeting cadence, and support recurring business rhythms.
• Coordinate domestic and business travel arrangements, including itineraries, logistics, and related documentation.
• Process and reconcile business expenses, expense reports, catering invoices, and event‑related billing.
• Manage conference room calendars, room reservations, and meeting space logistics.
• Support conference room maintenance by coordinating with internal or facilities contacts.
• Assist with building access coordination and related administrative requests.
• Provide general team support, including ad‑hoc administrative tasks and special projects.
• Support space operations by maintaining documentation, tracking compliance needs, and organizing team areas.
• Coordinate meeting logistics, such as room reservations, catering, materials, attendee coordination, and day‑of support.
• Support team events, including planning, set‑up, tear‑down, catering coordination, vendor point‑of‑contact responsibilities, and billing reconciliation.
• Assist with storage organization, cleanup, downsizing, and inventory‑related activities.
• Manage hardware, peripherals, office supplies, reference materials, and procurement needs.
• Support vendor relationships and coordinate procurement of goods and services.
• Provide executional project support as needed across administrative, operational, event, and logistics work streams.
• Partner with internal stakeholders to ensure deadlines are met and work is completed with accuracy and quality.

• 5–7 years of experience in executive administrative support, business administration, or a similar administrative operations role.
• Strong experience supporting senior leaders or C‑suite‑level executives with complex calendar management.
• Experience managing multiple calendars, prioritizing meeting requests, and coordinating schedules across stakeholders.
• Strong experience booking travel and preparing detailed travel logistics.
• Experience processing expense reports, reconciling expenses, and maintaining accurate financial documentation.
• Proficiency with Microsoft 365 productivity tools, including Outlook, Teams, Excel, PowerPoint, and related collaboration tools.
• Strong meeting coordination skills, including room scheduling, agenda support, logistics, and catering coordination.
• Experience supporting team events, offsites, morale events, or similar employee engagement activities.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Excellent communication skills with the ability to work across leaders, teams, vendors, and external partners.
• Ability to maintain confidentiality, exercise sound judgment, and operate with professionalism.
• Strong attention to detail and ability to deliver high‑quality work within deadlines.
• Comfortable working in a hybrid work arrangement in the Puget Sound, WA area.

• Previous experience supporting leaders in a large enterprise, technology, gaming, entertainment, studio, or product‑focused environment.
• Experience supporting teams during product launches, high‑volume business cycles, or fast‑moving project periods.
• Prior experience coordinating with facilities, space planning, building access, or workplace operations teams.
• Experience with procurement, hardware tracking, peripheral management, office supply management, or vendor coordination.
• Experience supporting department financial operations, budget tracking, invoice reconciliation, or purchase‑related documentation.
• Experience working with external business partners and cross‑functional internal stakeholders.
• Ability to anticipate leader and team…