Business Administrator

Overview

Microsoft is a company where passionate innovators come to collaborate, envision what can be, and take their careers further. This is a world of more possibilities, more innovation, more openness, and sky-is-the-limit thinking in a cloud-enabled world. Microsoft's Azure Data engineering organization is building the data platform for the age of AI, powering a new class of data-first applications, and enabling customers to unlock value from their data re Data spans a broad portfolio across data platforms, analytics, integration, real-time intelligence, and business intelligence.

The Azure Data organization is hiring an Executive Business Administrator to provide high-impact administrative support for three senior technical leaders (TF/CVP/CTO), as well as team support for a small engineering team (

This position is best suited for a highly organized, detail-oriented administrator who thrives in a fast-paced engineering environment, can operate with discretion and confidentiality, and is comfortable engaging with executive stakeholders, partner teams, customers, and external audiences. The successful candidate will partner closely with Chief of Staff offices, business operations teams, leadership teams, and Business Support peers to ensure calendar strategy, meeting readiness, team operations, travel, events, and ROB activities are executed with precision.

This job posting is for candidates located in the Redmond/Puget Sound area only. The role requires working onsite a minimum of three days per week.

We do not just value differences or different perspectives. We seek them out and invite them in so we can tap into the collective power of everyone in the company. As a result, our customers are better served.

Responsibilities

Calendar Management and Meeting Logistics

* Provide strategic calendar management and time-planning support for three senior Azure Data leaders and one small team.

* Manage complex schedules with attention to accuracy, timeliness, prioritization, and alignment to leader commitments and business priorities.

* Drive meeting readiness by coordinating agendas, materials, briefing documents, participant alignment, and follow-up actions as needed.

* Use strong judgment and business context to resolve conflicts, prioritize executive time, and keep leaders and partner teams informed.

* Manage ambiguity and adapt quickly as priorities shift across multiple leaders and work streams.

Cross-Functional Collaboration and Communication

* Serve as a trusted liaison between senior leaders and various teams.

* Gather and synthesize information from across teams to help leaders and stakeholders stay informed and prepared.

* Communicate professionally with internal and external audiences while representing Azure Data and Microsoft with discretion and executive presence.

Discipline Leadership and Development

* Contribute to the Azure Data Business Support community by modeling strong administrative practices, professional judgment, and leadership within the discipline.

* Lead by example through executive presence, sound decision-making, confidentiality, and consistent follow-through.

* Provide guidance and support to Business Support colleagues as appropriate, sharing best practices and helping strengthen administrative excellence across the organization.

Event Coordination and Logistics

* Owns the coordination, logistics, and execution for team events, leadership meetings, morale activities, and business-critical gatherings.

* Proactively drive planning work streams needed to ensure event outcomes: workback schedules, stakeholder engagement, communications, and logistical readiness. Acts as a main point of contact.

* Coordinate with Business Support peers, suppliers, facilities, and partner teams to support virtual, hybrid, and in-person events.

* Identify learnings and recommend improvements for future event planning and execution.

Project Ownership

* Manage multiple administrative and operational projects end to end, balancing competing deadlines while maintaining executional excellence.

* Drive stakeholder accountability through clear communication, planning, tracking, and follow-through.

Resource Management

* Participate in discretionary budget tracking, including morale, hardware, supplies, training, and team-related expenses. May contribute to complex budget management by reviewing, forecasting, and providing recommendations to ensure efficiency and quality.

* Partner with Business Operations and Finance to support expense management, documentation, tracking, and policy compliance.

* Support equipment, inventory, and resource planning needs for supported leaders and team members.

* Coordinate vendor and supplier processes as needed, including ensuring appropriate financial processing setup.

Rhythm of Business

* Understand and support Rhythm of Business activities across the supported leaders and small team.

* Partner with Business Operations and team to build, maintain, and adjust ROB plans, meetings, deliverables, and…