Administrative Assistant

Join a leading global technology company that is at the forefront of innovation, shaping the future of digital experiences. As a valued partner, Aquent connects top talent like you with opportunities to make a significant impact on groundbreaking projects.

Are you a highly organized and proactive administrative professional ready to play a pivotal role in a dynamic and innovative team? We are seeking an exceptional individual to provide comprehensive administrative support, directly contributing to the seamless operation and success of a team dedicated to building cutting-edge digital experiences. Your meticulous attention to detail and ability to anticipate needs will empower senior leaders and drive critical initiatives forward, making a tangible difference every day.

In this role, you will be instrumental in ensuring the smooth and efficient functioning of a high-performing team focused on product design (inclusive of Brand, Design Systems), writing, user experience research (UXR), and user experience engineering (UXE). You will contribute to key projects by:

• Performing a variety of complex administrative functions for individual managers and groups.
• Managing intricate schedules and calendars, particularly for senior-level executives.
• Coordinating travel arrangements.
• Organizing and executing meetings, events, and team logistics.
• Assisting with departmental financial and personnel operations.
• Facilitating the onboarding and offboarding of team members.
• Managing procurement of hardware and peripherals.
• Successfully completing special projects as assigned.

This position offers a unique opportunity to collaborate with diverse teams, streamline operational processes, and directly support leaders who are shaping the next generation of digital products. Your organizational prowess and proactive approach will be crucial in fostering an environment where innovation thrives.

• At least 18 months of relevant professional administrative experience.
• Proven ability to manage complex calendaring, especially for senior-level executives.
• Demonstrated proactiveness and the ability to anticipate needs without explicit instruction.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills, with a track record of effectively communicating with diverse stakeholders and drafting professional correspondence.
• Ability to thrive and operate effectively in a fast-paced, dynamic work environment.

• Experience supporting senior leaders with complex calendaring.
• Experience coordinating significant events, meetings, or complex team logistics.
• Proven ability to work independently and proactively identify business needs.
• Previous administrative experience within a large technology company.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.