Administrative Assistant

Troy Consulting is an IT and management consultancy. We are seeking an Administrative Assistant fully on site in Redmond, Washington.

• Proactively manage complex executive calendars, scheduling internal and external meetings across multiple time zones.
• Serve as point of contact for meeting logistics, rescheduling conflicts, and prioritizing time‑sensitive requests.
• Lead planning and execution of internal events including offsites, team celebrations, quarterly meetings, and executive round tables.
• Manage logistics such as venue booking, catering, audio/visual setup, guest lists, event materials, and post‑event follow‑ups.
• Partner with internal stakeholders to ensure events align with company goals and culture.
• Arrange domestic and international travel for executives including flights, accommodations, transportation, and itineraries.
• Reconcile travel expenses and manage reports in compliance with company policy.
• Process invoices, purchase orders, and reimbursements in coordination with the finance team.
• Collaborate with HR and IT to coordinate onboarding logistics for new hires (equipment, accounts, workspace, welcome kits).
• Provide customer service when needed.
• Manage shared space logistics such as conference room booking, office supplies, and vendor relationships.
• Help maintain a welcoming, efficient, and functional workspace for hybrid or onsite teams.

• 1‑3+ years of experience in an administrative or similar operations role.
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, Word, SharePoint) and other productivity tools.
• Proven experience coordinating logistics, events, or cross‑functional initiatives.
• Exceptional attention to detail, organization, and time management.
• Ability to maintain confidentiality, handle sensitive information, and exercise sound judgment.
• Customer service experience.
• 1‑2 years of Budget Management.
• 1‑2 years of Event Planning.
• 1‑4+ years of calendar management experience.
• Strong interpersonal skills and ability to build trust with diverse stakeholders.

• Salary Range: $23.00 to $30.00/hour
• Health & wellness:
  Medical, dental, vision, mental health
• Financial: 401(k) with company match
• Time off: PTO accrual

Troy Consulting is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Troy Consulting complies with all applicable laws governing non‑discrimination in employment in every location in which we operate. We believe that diversity fuels innovation, and we are dedicated to fostering an environment where all individuals feel valued, respected, and empowered to thrive.