Executive Business Administrator

Overview

We're shaping a Frontier Marketing organization that learns faster, activates smarter, and drives measurable impact.

The Global Marketing Engines and Experiences team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency.

This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate exceptional attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities.

The successful candidate will serve as a trusted partner to senior leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross-organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.

Responsibilities

Executive Calendar & Time Management

* Own strategic calendar management, aligning leader time with business priorities

* Anticipate conflicts, proactively adjust schedules, and drive effective time allocation

* Ensure leaders are well-prepared with agendas, briefing materials, and logistics

Executive & Stakeholder Engagement

* Serve as a trusted partner and representative of leadership with internal and external stakeholders

* Facilitate cross-organizational communication and information flow

* Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making

Operational Excellence & Rhythm of Business (ROB)

* Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences

* Track follow-ups and action items to ensure alignment and execution across teams

* Continuously improve processes and operational efficiency

Cross-Functional Collaboration

* Build strong partnerships across teams to support organizational initiatives

* Navigate ambiguity and drive alignment in a highly matrixed environment

* Act as a liaison across organizations to support priorities and business outcomes

Travel & Logistics Management

* Coordinate complex domestic and international travel, including itineraries and logistics

* Provide real-time support to leaders during travel and manage escalations as needed

Events & Team Engagement

* Plan and execute team events, leadership meetings, and offsites

* Manage vendors, logistics, budgets, and communications to deliver high-quality experiences

Resource & Budget Management

* Support budget tracking, expenses, and procurement processes

* Ensure compliance with company policies and financial guidelines

Organizational Support & Culture

* Contribute to a positive, inclusive, and collaborative team culture

* Support onboarding/offboarding and team operations

* Mentor peers and share best practices within the Business Support community

Other

Embody our culture and values

Qualifications

* 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or preferred qualifications

* Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

* OR equivalent experience.

* 2+ years experience serving as mentor to others.

* 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

* Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams.

* Calendaring expertise, including managing complex schedules across senior leaders and time zones.

* Highly detail‑oriented with the ability to anticipate needs and think several steps ahead.

* Proven ability to act with a strong sense of urgency, balancing speed with accuracy.

* Self‑motivated and proactive, with a track…