Executive Business Administrator

Overview

We are seeking a highly organized, proactive Executive Business Administrator to support the VP of Delivery & Programs Operations. This role is critical to enabling leadership effectiveness and driving operational excellence across the organization.

As a trusted partner to the VP and leadership team, you will manage complex business rhythms, optimize executive time, and ensure seamless execution of key priorities. You will play a central role in connecting teams, driving clarity, and supporting a high-performing, collaborative culture.

Responsibilities

Executive Support:

* Own and manage a complex, high-volume executive calendar with a focus on strategic prioritization and alignment

* Coordinate domestic and international travel, including end-to-end planning

* Act as liaison across stakeholders

Business Operations & Rhythm of Business (ROB):

* Drive and coordinate the VP's ROB including meetings and cadences

* Track key action items and commitments

Events & Team Engagement:

* Plan team meetings, offsites, and morale events

* Manage logistics, vendors, and budget tracking

Operational & Administrative Excellence:

* Manage VP's expenses and team procurement as needed

* Support recruiting coordination and onboarding

* Maintain team infrastructure (DLs, Teams, SharePoint)

Cross-Team

Collaboration:

* Partner with Chiefs of Staff, Business Managers, and admins

* Handle highly confidential information with discretion

Qualifications

Required/minimum qualifications

* 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or preferred qualifications

* Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

* 2+ years experience serving as mentor to others.

#EEOjobs

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.

If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.