Administrative Assistant

Mid-Level Administrative Support Specialist

Are you passionate about providing high-level administrative support to executives and ensuring efficiency and organization in their schedules? Do you enjoy coordinating meetings, events, and managing communication on behalf of executives? Are you skilled in project and task management, as well as travel and expense management? How would you handle complex calendar management and optimize executives' time? Do you have experience managing files, data, and documents to keep records organized and accessible?

Such questions intrigue you?

We are hiring for a leading technology company that focuses on innovation and inclusivity in its culture. As a Mid-Level Administrative Support Specialist, you will play a pivotal role in providing high-level administrative support to an executive. Your responsibilities will include calendar and schedule management, meeting and event coordination, communication liaison, project and task management, travel and expense management, and data and document management.

Responsibilities and Duties:

• Manage complex calendars, schedule meetings, and coordinate with other departments.
• Organize team meetings, department-wide events, and potential client/partner meetings.
• Act as the first point of contact, handle correspondence, filter information, and ensure prompt follow-up.
• Support various project-based tasks, manage timelines and budgets, and coordinate deliverables.
• Arrange travel itineraries, book accommodations, and manage travel-related expenses.
• Manage files, data, and other documents, keeping records organized and accessible.

MUST-Have Skills and

Qualifications:

• Minimum 5 years of experience with calendaring and scheduling in a professional role.
• Minimum 5 years of experience with Office 365, particularly Outlook.
• Minimum 5 years of experience with event coordinating lifecycle (start to finish).

This role presents an exciting opportunity to work closely with executives, gaining insight into strategic decision-making and company priorities. You will have the chance to contribute to impactful projects, enhance your skills, and build a strong network in a dynamic corporate environment. Competitive hourly rate offered. To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications.