Administrative Assistant | Support Coordinator

Administrative Business Support Coordinator

We are seeking an organized and proactive Administrative Business Support Coordinator to provide operational, administrative, and business support for a team focused on cloud infrastructure and data storage operations. This role is responsible for ensuring smooth day-to-day business operations through calendar management, travel coordination, onboarding support, expense management, event planning, and office logistics. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and successfully manage multiple priorities while supporting business leaders and stakeholders.

Experience

• Administrative or business support experience in a professional environment.
• Experience supporting leaders, teams, or business operations.
• Experience working in a large corporate or technology-focused environment preferred.

Core Skills

• Proficiency with Microsoft 365 applications, including:
• Outlook
• Word
• Excel
• Power Point
• Microsoft Teams
• Calendar management and executive scheduling.
• Travel planning and coordination.
• Expense reporting and reconciliation.
• Onboarding and offboarding administration.
• Event planning and coordination.
• Strong organizational and prioritization skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and follow-through.

Candidate Requirements

Required Qualifications

• Experience with calendar management.
• Experience supporting onboarding and offboarding processes.
• Experience planning and coordinating team-building or morale events.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Demonstrated ability to work independently and proactively.

Assessment Process

Interview Format

• One panel interview
• Approximately 30 to 45 minutes

Candidate Preparation

Candidates should be prepared to discuss:

• Administrative support experience
• Calendar and travel management expertise
• Onboarding and offboarding responsibilities
• Event planning and coordination accomplishments
• Experience supporting leaders or business teams in dynamic environments

Performance Measurement

Success in this role will be measured by:

• Effective management of leadership calendars aligned with business priorities.
• Consistent execution of administrative and operational responsibilities.
• Reduction in scheduling conflicts and administrative follow-up requirements.
• Strong stakeholder communication and responsiveness.
• Accurate and timely completion of travel, expense, onboarding, and event activities.
• Demonstrated reliability, sound judgment, and operational excellence.
• Positive feedback from business leaders and team stakeholders.

Key Responsibilities

Administrative Support

• Provide comprehensive calendar management and scheduling support.
• Coordinate and manage a high volume of meetings and business activities.
• Support onboarding and offboarding activities for team members.
• Serve as a primary point of contact for administrative and operational requests.
• Manage procurement requests for equipment, supplies, and business needs.

Travel & Expense Management

• Coordinate end-to-end domestic and international travel arrangements.
• Prepare and process expense reports and reimbursement requests.
• Ensure timely and accurate reconciliation of business expenses.

Event & Meeting Coordination

• Plan and execute team meetings, morale events, and business activities.
• Manage meeting logistics, communications, agendas, and follow-up actions.
• Coordinate both virtual and onsite events.

Office & Space Operations

• Support office space planning and workplace logistics.
• Manage PC inventory tracking and related equipment coordination.
• Assist with facilities-related requests and operational needs.

Communication Support

• Triage inboxes and business communications to maintain responsiveness.
• Coordinate information flow between stakeholders and business partners.
• Ensure timely follow-through on action items and requests.

Unique Selling Points

• Opportunity to support a highly visible team working within cloud infrastructure and data storage operations.
• Exposure to a large-scale corporate and technology-driven environment.
• Broad scope of responsibilities across administration, operations, events, travel, and workplace management.
• Collaborative team culture with opportunities to build strong stakeholder relationships.
• Potential for assignment extension based on business need and budget availability.