Business Support and Administrative - Executive Administrative Assistant 2

Senior Business Administrator

Hybrid Redmond, WA - 2 days onsite, 3 days remote

Long-term contract

$36-$39/hr

Seeking an experienced Senior Business Administrator to support multiple General Managers.

Responsibilities:

• Fairly rigorous scheduling of 2 GM calendars, with a heavy volume of external-facing meetings to coordinate
• Strategic prioritization in calendar management, understanding what is critical to the business and balancing both internal and external asks for the GM's time
• Re-prioritizing work in response to unpredictable situations
• As possible with scope of time and role and manager expectations, maintaining the team RoB – team meetings, morale events, offsite sessions, etc.
• Supporting partner-facing events, EBCs, and meetings/offsites as required
• Reconciling expense reports to ensure timely processing and approvals
• Maintaining and co-owning team distribution lists
• Ensure compliance of the team with policies and procedures for POs, expense submissions, etc.
• Communicating and working with confidential and sensitive information

To be successful, the applicant must have demonstrated the ability to:

• Juggle multiple styles and priorities at the same time in order to effectively support 2 different managers and their schedules
• Support a senior level executive in a fast-paced environment
• Exercise sound judgment, tact, diplomacy, integrity, and effectiveness in all interactions
• Develop collaborative relationships and maintain professionalism at all times with others who have a diverse set of working styles and perspectives
• Be open, curious, and an effective communicator consistently exhibiting maturity across all levels of the organization in both written and verbal mediums
• Demonstrate a positive "can-do" attitude
• Must have strong attention to detail and ability to maintain confidentiality
• Work independently without significant oversight or instruction
• Operate with composure and flexibility under pressure

Qualifications:

• A minimum 5+ years of relevant work experience supporting an executive with a complex calendar and travel schedule
• Strong business acumen and understanding of corporate organizations
• Excellent written and communication skills
• Balanced skill profile including attention to detail, problem solving and decision making, organization and time management
• Ability to work successfully in a global team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization
• Ability to accommodate varying work styles and perspectives of diverse individuals and groups
• Ability to work effectively under pressure, calmly and confidently with a "can-do" attitude
• Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
• BA/BS degree preferred
• Proficiency with Microsoft productivity software, including Outlook, Word, PowerPoint and Excel, Expense tools, and My Order