Executive Administrative Assistant

Troy Consulting is an IT and management consultancy built to define strategies, streamline processes, and leverage data to help organizations achieve measurable success and reach their goals. We are seeking an Executive Administrative Assistant for our client out of Redmond, Washington.

At Troy Consulting, we are more than a workplace; we are a dynamic community that values its people. When you join us, you become part of a team that not only offers competitive health and 401k benefits but also invests in your growth through our successful Delivery Excellence Program. But that is just the beginning – we believe in nurturing strong bonds within our team.

Please check out our website at  to learn more!

We are seeking a highly organized, proactive, and resourceful Executive Administrative Assistant to provide comprehensive administrative and operational support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys serving as a trusted partner to executives and cross-functional teams.

As an Executive Administrator, you will play a critical role in keeping leaders organized, managing competing priorities, coordinating high-impact meetings and events, and ensuring daily business operations run smoothly. You'll also support onboarding and offboarding, office operations, budget tracking, and special projects that contribute to organizational success.

• Provide high-level administrative support to one or more executives.
• Manage complex calendars, prioritize scheduling requests, and resolve conflicts across multiple time zones.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.
• Prepare meeting agendas, presentation materials, briefing documents, and executive correspondence.
• Track action items, follow up on deliverables, and ensure timely completion of executive priorities.
• Handle confidential information with the highest level of discretion and professionalism.

• Manage executive calendars with changing priorities and competing deadlines.
• Coordinate internal and external meetings across global teams.
• Schedule leadership meetings, all-hands meetings, offsites, customer meetings, and executive reviews.
• Reserve conference rooms, coordinate virtual meetings, and ensure meeting logistics are executed seamlessly.
• Prepare meeting materials, capture notes, and track follow-up actions when needed.

• Plan and execute team meetings, leadership offsites, customer events, holiday celebrations, volunteer activities, and employee engagement initiatives.
• Manage event logistics including venues, catering, travel, vendor coordination, budgets, and communications.
• Partner with internal stakeholders to deliver successful virtual and in-person events.

• Coordinate end-to-end onboarding activities for new employees and contractors.
• Prepare onboarding schedules and coordinate equipment, workspace, system access, and introductions.
• Facilitate offboarding activities, including asset recovery, access removal, documentation, and transition planning.
• Serve as a point of contact to ensure a positive onboarding and offboarding experience.

• Support daily office operations to ensure an organized and productive workplace.
• Manage office supplies, equipment, vendor relationships, and facility requests.
• Coordinate workspace planning, visitor management, and office communications.
• Assist with health, safety, and workplace initiatives.

• Track departmental budgets and expenses.
• Process invoices, purchase orders, reimbursements, and vendor payments.
• Monitor spending against budget forecasts and prepare expense reports.
• Partner with Finance to support budget planning and reporting.

• Coordinate cross-functional initiatives and administrative projects.
• Develop and maintain documentation, standard operating procedures (SOPs), and process improvements.
• Track project milestones, deliverables, and deadlines.
• Identify opportunities…