Executive Administrative Assistant

Aquent Talent seeks an Executive Administrative Assistant to support senior leaders in our people-first, creative-focused organization. In this role, you'll manage complex calendars, coordinate meetings across time zones, arrange travel, and prepare polished presentations and reports. You'll act as a key point of contact between executives, internal teams, and external partners, handling confidential information with discretion. You'll streamline administrative processes, support special projects, and help our leadership stay organized and focused while we connect top creative and digital talent with leading brands worldwide.

Responsibilities

• Manage complex executive calendars, meetings, and travel logistics
• Prepare, format, and proofread reports, presentations, and client-facing documents
• Coordinate virtual and in-person meetings, events, and agendas across time zones
• Handle confidential information and communications with discretion and professionalism
• Track and process expenses, invoices, and basic budget-related documentation
• Serve as a central point of contact between executives, internal teams, and external partners
• Maintain organized digital filing systems and improve administrative workflows
• Support special projects related to client engagement, recruiting initiatives, and operations

Required Skills

• Executive calendar management
• Travel planning and coordination
• Microsoft Outlook, Word, Excel, Power
• Point
• Expense reporting and invoicing
• Document formatting and proofreading
• Virtual meeting tools (Zoom, Teams)
• Professional written and verbal communication
• Confidential information handling
• Project and task coordination
• Digital filing and organization systems