Planning Administrative Specialist; Supplemental

The City of Redmond is a thriving, culturally diversecommunityand home to over
80,000 residents.

Redmond is the hub of an array of commerce and industry ranging from technology,aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The Planning and Community Development department is looking for a highly organized self-starter to assist with ongoing and project based administrative work across the divisions of economic development, long-range planning, human services and transportation.

Schedule Details:
This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year.

• Provide organizational and administrative support to long term, ongoing projects and/or assignments which require specialized knowledge and understanding of technical details within an assigned department
• Apply specific knowledge of departmental policies and procedures in order to organize and coordinate work throughout the department and the City
• Research and review a variety of information to identify trends and quantify results as related to departmental requirements
• Prepare, maintain, update complex system data and produce reports; recognize and define problems in report data and reconcile information and/or accounts as needed; research questionable entries found in the data and initiate corrective measures as necessary
• Coordinate and provide guidance regarding information, procedures and policies for a specific City program
• Act as a liaison between other departments, cities or the general public regarding specified policies, procedures and processes
• Create, edit and process memos, technical documents and other communications related to policies, processes and procedures within the department
• Create, update and maintain detailed and complex reports, documents, spreadsheets and/or content on internet and intranet web pages
• Plan and coordinate citywide events; communicate information and policies with vendors and the general public
• Develop, update and retrieve data from spreadsheets, database programs and/or other sources
• Establish, maintain and update files, records, accounts and other information
• Complete processes and/or transactions involving multiple steps and the application of varied, complex and/or ambiguous guidelines
• Attend meetings as required, transcribe and distribute meeting minutes, agenda and communications
• Monitor, track and reconcile budgets and expenditures within the administrative scope of a project, program and/or department
• Update and maintain departmental and/or program data and documents for citywide publication to internet and/or intranet sites
• Perform backup to Administrative Assistant function as needed

• Thorough knowledge of office practices, methods and procedures
• Thorough knowledge of applicable federal, state and local laws, codes, regulations and statutes
• Proficiency in using MS Office products
• Proficiency in general office administration
• Extensive skills in problem solving, managing multiple projects and in providing excellent customer service
• Skill in composing grammatically correct and effective communications
• Abilities to
• Ability to understand and reliably communicate information about departmental operations, policies and procedures
• Ability to adhere to applicable citywide and departmental policies and standards in communications both inside and outside of the organization including web pages, newsletters, reports, etc.
• Ability to operate a variety of computer programs and office equipment at an advanced level
• Ability to perform research, review and analysis of issues
• Ability to stay abreast of federal, state and local updates and changes in laws and regulations as they pertain to the department and/or division
• Ability to handle sensitive information and maintain strict confidentiality
• Ability to learn and communicate City policies and procedures
• Ability to establish and maintain effective working relationships with other employees and the general public
• Ability to perform a wide range of administrative duties with a high level of independence, judgment and initiative, while maintaining strong organizational skills and attention to detail
• Ability to work under pressure and meet deadlines
• Ability to learn new computer programs quickly

• Associate’s Degree or high school diploma /G.E.D. with 2 years of…