Bilingual Administrative Assistant

Job Description:

The assignment of the Administrative Assistant includes various responsibilities. The role requires minimal supervision, flexibility to adapt to changing work needs, and may involve job rotations or adjustments due to business uncertainties.

Administrative:

• Handle daily administrative duties such as office supply orders, business trip arrangements, data entry, scheduling appointments, filing, and record keeping.
• Serve as receptionist: answer phones, sort and distribute mail and shipments, serve drinks to guests.
• Assist with product sales, shipping, and invoicing to customers.
• Perform various ad-hoc tasks as needed.

HR:

• Assist with new hire onboarding and terminations.
• Manage data entry and coordinate with third-party professionals for payroll processing.
• Prepare reports and documents.
• Coordinate visa arrangements with law firms for employees and business travelers.
• Coordinate income tax filings with CPA firms for employees and travelers.

Accounting / Finance:

• Support accounting team in month-end and quarter-end closing, including journal entries.
• Assist in preparing audit materials and conducting internal audit tests.

• U.S. citizenship or valid work permission in the U.S.
• Business-level proficiency in English and Japanese.
• Basic computer skills (Word, Excel).
• At least 2 years of work experience.
• Attention to detail and organized work approach.
• Strong interpersonal skills and ability to collaborate at all levels.
• Ability to work independently.

Accounting skills are highly valued. An Administrative Assistant with appropriate accounting skills may be considered for an accountant position after gaining experience.