Group Assistant

Group Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

We are seeking a highly organized and experienced administrative professional to provide comprehensive operational and administrative support across multiple teams, including groups distributed across Redmond and international locations. This role is integral to maintaining smooth day-to-day workplace operations, supporting senior executives and their teams, and contributing to a collaborative onsite admin community. The ideal candidate brings a strong foundation in executive support, demonstrates sound judgment when navigating complex organizational policies, and thrives in a fast-paced, dynamic environment with minimal oversight.

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

We are seeking a highly organized and experienced administrative professional to provide comprehensive operational and administrative support across multiple teams, including groups distributed across Redmond and international locations. This role is integral to maintaining smooth day-to-day workplace operations, supporting senior executives and their teams, and contributing to a collaborative onsite admin community. The ideal candidate brings a strong foundation in executive support, demonstrates sound judgment when navigating complex organizational policies, and thrives in a fast-paced, dynamic environment with minimal oversight.

• Manage complex executive calendars, including providing coverage for other administrative professionals during absences
• Coordinate and support workspace and space management activities, including maintaining floor plans and organizational resources
• Assist with office moves, hardware procurement, and facilities-related purchasing and operations
• Support employee engagement initiatives such as morale events and giving campaigns
• Process and support expense report approvals and financial operations in accordance with company policies
• Serve as boots-on-the-ground operational support for teams distributed across multiple locations and time zones
• Coordinate meetings, events, and cross-team communications across large organizations
• Enforce team policies and procedures, including appropriately challenging requests that fall outside compliance guidelines
• Independently manage assigned projects from initiation through completion with minimal oversight
• Collaborate effectively with a team of onsite administrative professionals supporting large organizations

• 2–4 years of administrative experience in a fast-paced professional environment
• 3–5 years of executive calendar management experience
• 2–3 years of project management experience
• 1–2 years of expense management experience, preferably within a large enterprise environment
• Prior experience supporting senior executives and navigating complex organizational structures strongly preferred
• Prior experience in a Microsoft environment is strongly preferred and considered a significant differentiator
• Experience providing administrative coverage for other executive assistants during planned or unplanned absences highly preferred
• Demonstrated knowledge of workplace operations, space planning, and facilities coordination
• Familiarity with enterprise administrative policies and organizational compliance practices
• Strong executive calendar management and scheduling…