Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team responsible for implementing and managing a centralized equipment program. This role is integral to streamlining onboarding, equipment ordering, inventory management, offboarding coordination, and process standardization across a large and fast-paced organization. The ideal candidate is a self-starter who thrives in ambiguous environments, can manage multiple priorities simultaneously, and takes ownership of processes and projects with minimal oversight.

Strong organizational skills, sound judgment, and the ability to collaborate cross-functionally are essential to success in this position.

• Manage a centralized equipment ordering program end to end, including purchasing equipment for new hires and hardware refreshes
• Maintain and update inventory records, track assets, update custodians and cost centers, manage PC recycled assets, and coordinate equipment transfers
• Collect new hire and attrition information from the administrative team to ensure timely equipment provisioning and retrieval
• Deliver new hire equipment kits and coordinate the collection of equipment from departing employees
• Assemble and prepare new hire equipment kits in accordance with program standards
• Serve as the SAW program champion, managing related processes and ensuring compliance across the organization
• Partner and cross-collaborate with the administrative team and various stakeholders across the broader organization
• Maintain accurate data across inventory systems, spreadsheets, and asset tracking tools
• React with appropriate urgency to equipment requests and operational needs
• Maintain confidentiality and exercise discretion, tact, and professionalism in all communications
• Physically lift and move standard office equipment such as computers and peripherals on a daily basis

• 0–2 years of administrative assistant or group administrative support experience in a fast-paced environment
• 0–2 years of large-scale inventory management and equipment ordering experience, including maintaining stock levels and coordinating hardware logistics
• 0–2 years of new hire onboarding experience, including coordinating equipment provisioning and onboarding processes
• Experience managing SAW programs is preferred
• Previous experience in a group administrative support capacity at a large technology organization is preferred
• Experience supporting operational processes at a team or organizational level is preferred
• Minimum of 2 years of demonstrated successful administrative experience in a fast-paced capacity
• Strong background in inventory management and equipment logistics
• Ability to lift and move standard office equipment including computers and peripherals on a daily basis
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills for working with team members across various locations
• Demonstrated ability to work independently and take ownership of processes and projects
• Strong problem-solving and troubleshooting skills with the ability to manage ambiguity
• Ability to prioritize and multitask effectively in a fast-paced environment
• Cross-team collaboration and interpersonal skills
• General technology knowledge including familiarity with common hardware and peripherals
• Proficiency in Microsoft Outlook, Excel, Word, and Forms
• Experience with asset tracking and inventory management tools or systems
• Sound…