Administrative Assistant

Overview

We are seeking a highly organized and professional Administrative Assistant to support a collaborative Legal & Corporate Affairs team. This role is ideal for someone who enjoys managing complex schedules, coordinating logistics, and providing high-level administrative support in a fast-paced environment.

The team oversees a broad portfolio of work related to intellectual property, business compliance, government relations, public policy initiatives, corporate citizenship, and community engagement programs.

Why This Opportunity?

+ Join a welcoming, collaborative, and supportive team environment.

+ Gain valuable experience supporting legal and corporate operations.

+ Benefit from hands-on training and strong opportunities for professional development.

+ Build administrative, communication, and organizational skills that can support long-term career growth.

+ Work with experienced professionals in a highly visible business function.

Key Responsibilities Calendar & Meeting Management (Primary Focus)

+ Manage complex executive and team calendars across multiple time zones.

+ Schedule meetings and coordinate logistics with internal and external stakeholders.

+ Prioritize requests based on changing business needs and deadlines.

+ Ensure meeting details, agendas, and invitations are accurate and up to date.

+ Communicate professionally regarding scheduling changes and conflicts.

Administrative Support

+ Coordinate domestic and international travel arrangements.

+ Prepare and submit expense reports.

+ Assist with business operations and administrative processes.

+ Support compliance with organizational policies and procedures.

+ Process approvals and administrative requests for team members.

+ Maintain confidential and sensitive information with discretion and professionalism.

Team & Event Support

+ Assist with team meetings, off-sites, all-hands events, and morale-building activities.

+ Coordinate room reservations, catering, and event logistics.

+ Order office supplies, equipment, and other business resources.

+ Support workspace and facilities-related requests.

+ Help create and update presentations and other business materials as needed.

+ Contribute to a positive and professional team environment.

Typical Day

+ 80% Calendar Management & Scheduling

+ 10% Team Meetings

+ 10% Team and Administrative Support

Required Qualifications

+ 2-4 years of experience in an administrative, customer-facing, or office support role.

+ Strong customer service mindset and professionalism.

+ Excellent verbal and written communication skills, including professional email correspondence.

+ Strong organizational and time-management skills.

+ Ability to manage multiple priorities in a fast-paced environment.

+ High attention to detail and ability to handle confidential information.

+ Comfortable learning and using business applications and technology tools.

+ Ability to collaborate effectively with individuals at all levels of an organization.

Preferred Qualifications

+ Bachelor's degree preferred but not required.

+ Experience supporting leaders, teams, or business functions in a corporate environment.

+ Experience coordinating travel and processing expenses.

+ Proficiency with Outlook, Teams, PowerPoint, Excel, Word, and related productivity tools.

What Makes a Strong Candidate?

The ideal candidate is:

+ Professional, reliable, and highly dependable.

+ Organized and proactive.

+ Strong in written and verbal communication.

+ Customer-service oriented.

+ Tech-savvy and comfortable learning new systems and tools.

+ Able to manage competing priorities while maintaining accuracy and attention to detail.

+ Early-career candidates with strong administrative potential are encouraged to apply.

Performance Expectations

Success in this role will be measured by:

+ Quality and accuracy of work.

+ Calendar management effectiveness.

+ Communication and responsiveness.

+ Ability to meet deadlines and follow through on commitments.

+ Professionalism, reliability, and teamwork.

Key Skills

+ Administrative Support

+ Calendar Management

+ Executive Scheduling

+ Outlook & Email Management

+ Travel Coordination

+ Expense Reporting

+ Customer Service

+ Written & Verbal Communication

+ Team Coordination

+ PowerPoint, Excel, Word, Teams

+ Organizational Skills

+ Attention to Detail

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including…