Administrative Assistant

Administrative Assistant

We are seeking a highly organized and professional Administrative Assistant to support a collaborative Legal & Corporate Affairs team. This role is ideal for someone who enjoys managing complex schedules, coordinating logistics, and providing high-level administrative support in a fast-paced environment.

The team oversees a broad portfolio of work related to intellectual property, business compliance, government relations, public policy initiatives, corporate citizenship, and community engagement programs.

• Join a welcoming, collaborative, and supportive team environment.
• Gain valuable experience supporting legal and corporate operations.
• Benefit from hands-on training and strong opportunities for professional development.
• Build administrative, communication, and organizational skills that can support long-term career growth.
• Work with experienced professionals in a highly visible business function.

• Manage complex executive and team calendars across multiple time zones.
• Schedule meetings and coordinate logistics with internal and external stakeholders.
• Prioritize requests based on changing business needs and deadlines.
• Ensure meeting details, agendas, and invitations are accurate and up to date.
• Communicate professionally regarding scheduling changes and conflicts.

• Coordinate domestic and international travel arrangements.
• Prepare and submit expense reports.
• Assist with business operations and administrative processes.
• Support compliance with organizational policies and procedures.
• Process approvals and administrative requests for team members.
• Maintain confidential and sensitive information with discretion and professionalism.

• Assist with team meetings, off-sites, all-hands events, and morale-building activities.
• Coordinate room reservations, catering, and event logistics.
• Order office supplies, equipment, and other business resources.
• Support workspace and facilities-related requests.
• Help create and update presentations and other business materials as needed.
• Contribute to a positive and professional team environment.

• 80% Calendar Management & Scheduling
• 10% Team Meetings
• 10% Team and Administrative Support

• 2-4 years of experience in an administrative, customer-facing, or office support role.
• Strong customer service mindset and professionalism.
• Excellent verbal and written communication skills, including professional email correspondence.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and ability to handle confidential information.
• Comfortable learning and using business applications and technology tools.
• Ability to collaborate effectively with individuals at all levels of an organization.

• Bachelor's degree preferred but not required.
• Experience supporting leaders, teams, or business functions in a corporate environment.
• Experience coordinating travel and processing expenses.
• Proficiency with Outlook, Teams, PowerPoint, Excel, Word, and related productivity tools.

The ideal candidate is:

• Professional, reliable, and highly dependable.
• Organized and proactive.
• Strong in written and verbal communication.
• Customer-service oriented.
• Tech-savvy and comfortable learning new systems and tools.
• Able to manage competing priorities while maintaining accuracy and attention to detail.
• Early-career candidates with strong administrative potential are encouraged to apply.

Success in this role will be measured by:

• Quality and accuracy of work.
• Calendar management effectiveness.
• Communication and responsiveness.
• Ability to meet deadlines and follow through on commitments.
• Professionalism, reliability, and teamwork.

• Administrative Support
• Calendar Management
• Executive Scheduling
• Outlook & Email Management
• Travel Coordination
• Expense Reporting
• Customer Service
• Written & Verbal Communication
• Team Coordination
• PowerPoint, Excel, Word, Teams
• Organizational Skills
• Attention to Detail

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other…