Business Administrator – Copilot Studio team

Ability to work in a very fast paced environment.

• Provides strategic calendar management and time planning support for manager(s) (e.g., Corporate Vice President [CVP]).
• Aligns calendars based on the manager’s preferences and operating styles (personal needs, allocation to business priorities).
• Ensures preparation of meeting settings and participant attendance, involving team members in tactical logistic support (booking rooms, troubleshooting AV and technical issues).
• Gathers, prepares, and provides meeting materials (agendas, briefings, pre‑reads).
• Uses judgment and knowledge of business context to identify and delegate for meeting conflicts, makes decisions around prioritization and keeps manager informed.
• Collaborates with peers (Chiefs of Staff, Business Managers, Human Resources) to enable decision‑making processes.
• Engages with leaders and stakeholders/business partners (Communications Team, Chiefs of Staff, Business Managers) to build a network across organizations to enable their team and leader’s work.
• Serves as liaison between executives and teams, gathers information from partners across organizations (business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams.
• Communicates with external partners/audiences and third parties.

• Owns the coordination, logistics, and direction for events.
• Delegates as necessary.
• Proactively drives actions needed to ensure event outcomes (developing workback schedule, checkpoints leading up to an event).
• Acts as point of contact for events (changes).
• Resolves preparatory setbacks and escalates to senior Business Support staff as needed.
• Collaborates and coordinates with stakeholders to set up events and manages supplier and business relationships end‑to‑end.
• Engages in post‑event close‑out (tracking event results/attendance, distributing post‑meeting materials) in partnership with team members.
• Identifies learnings and suggests best practices for future events.
• Supports development of workback schedule, promotion, and necessary checkpoints.
• Balances multiple projects end‑to‑end with varying deadlines, maintaining executional and operational excellence within the business and across business groups.
• Takes accountability for project outcomes and drives stakeholder accountability through consistent communication.
• Identifies impacts and risks across the organization and communicates these to partners and key stakeholders.
• Streamlines processes, provides process improvements, and adjusts as needed.
• May delegate project tasks to Business Support team members and drives accountability of others.
• Leads efforts to determine measurable success of projects at their conclusion.

• Participates in discretionary budget tracking (morale, hardware, supplies) and reporting (may include software licenses).
• Partners with Finance to own expense management, including documentation (purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications). Manages expense tracking and policy compliance.
• Identifies and resolves expense and supply‑related issues (missing purchase orders, account imbalances) by communicating with senior leaders and Finance as applicable.
• May serve as interim approver for finance approvals.
• Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory.
• May perform vendor and supplier management, ensuring they are set up for financial processing.
• May contribute to complex budget management in partnership with peers (Finance, Controller, Business Managers, Chiefs of Staff) by reviewing, forecasting, and providing recommendations to ensure efficiency and quality.

• Maintains and manages up‑to‑date space‑management processes and team spaces (office locations/desk assignments, private conference rooms, seasonal transitional spaces, remote/location status).
• Coordinates large‑scale space requests (annual office restacks, space build‑outs), liaising between admins and space planner and advocating for appropriate space for their team.
• Collaborates with…