Administrative Assistant

Overview

Aquent is partnering with a leading global entertainment company renowned for creating some of the most iconic franchises in gaming. This organization is at the forefront of developing cinematic campaigns, competitive multiplayer experiences, and innovative live service operations that captivate global audiences. Join a team dedicated to pushing the boundaries of interactive entertainment and contribute to projects that shape the future of gaming.

Are you a highly organized and proactive professional ready to make a significant impact on high-stakes projects within a dynamic entertainment environment? We are seeking a dedicated individual to provide essential administrative support to a senior leader, ensuring seamless operations and strategic alignment across critical initiatives.

• Strategic Calendar Management: Own and optimize the senior leader’s complex calendar, strategically aligning time with production priorities, milestone gates, sprint reviews, partner reviews, and cross‑functional synchronization meetings. Proactively anticipate critical periods, vendor dependencies, and integration pressures to ensure smooth operations.
• Meeting & Milestone Support: Facilitate structured milestone reviews by ensuring materials are consolidated, decisions are captured, and action items are meticulously tracked across leadership teams. Support the distribution of pre‑read materials and follow through on execution forums.
• Cross‑Functional Coordination: Partner with various internal teams, including production, business operations, and studio operations, to maintain clarity and alignment across diverse work streams. Coordinate engagements with vendors and external development partners as needed, and support integration efforts with central teams.
• Operational Excellence: Maintain essential distribution lists and communication routing for production forums. Track and manage off‑sites, production summits, and key milestone events. Oversee travel arrangements and high‑visibility engagements tied to production reviews.
• Proactive Risk & Bandwidth Management: Identify and surface potential conflicts, duplications, or excessive meeting demands that could dilute focus on delivery. Escalate issues appropriately while maintaining discretion and actively protect the senior leader’s bandwidth during critical production phases.

• 5 to 8+ years of experience providing administrative support to Director or Senior Director‑level leaders within complex organizations.
• Strong understanding of milestone‑based development cycles.
• Exceptional prioritization and organizational judgment, with a keen eye for detail.
• Demonstrated ability to maintain high confidentiality and emotional intelligence.
• Proven capacity to operate independently and effectively in ambiguous, fast‑paced, and deadline‑driven environments.
• Proficiency with modern administrative tools for calendar management, travel arrangements, expense reporting, document sharing, and communication platforms.

• A degree in business administration, project management, or psychology.
• Experience in entertainment, technology, film production, or live service environments.

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium.

Aquent is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.