Executive Business Administrator

Executive Calendar & Time Management

Own strategic calendar management, aligning leader time with business priorities. Anticipate conflicts, proactively adjust schedules, and drive effective time allocation. Ensure leaders are well-prepared with agendas, briefing materials, and logistics.

Serve as a trusted partner and representative of leadership with internal and external stakeholders. Facilitate cross-organizational communication and information flow. Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making.

Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences. Track follow-ups and action items to ensure alignment and execution across teams. Continuously improving processes and operational efficiency.

Build partnerships across teams to support organizational initiatives. Navigate ambiguity and drive alignment in a highly matrixed environment. Act as a liaison across organizations to support priorities and business outcomes.

Coordinate complex domestic and international travel, including itineraries and logistics. Provide real-time support to leaders during travel and manage escalations as needed.

Plan and execute team events, leadership meetings, and offsites. Manage vendors, logistics, budgets, and communications to deliver high-quality experiences.

Support budget tracking, expenses, and procurement processes. Ensure compliance with company policies and financial guidelines.

Contribute to a positive, inclusive, and collaborative team culture. Support onboarding/offboarding and team operations. Mentor peers and share proven practices within the Business Support community.

5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 2+ years experience serving as mentor to others. 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Experience managing complex calendars, travel, and executive-level coordination Calendaring expertise, including managing complex schedules across leaders and time zones. Highly detail-oriented with the ability to anticipate needs and think several steps ahead. Proven ability to act with a sense of urgency, balancing speed with accuracy. Self-motivated and proactive, with a track record of independently driving tasks and seeing them through to completion.

Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum. Executive presence and business acumen Advanced organizational and prioritization skills Effective communication and stakeholder management High attention to detail and discretion Problem-solving and decision-making capability Ability to influence and collaborate across teams Project and event management expertise Budgeting