Business Administrator

Position: Business Administrator - CO+I
** Overview*
* We are seeking a highly motivated  
** Business Administrator
** to provide support to our Leadership team, in the Integrated Planning & Execution Organization, within Cloud Operations + Innovation [CO+I].

We are looking for a highly capable, adaptable professional who thrives in a fast-paced, evolving environment and approaches challenges with confidence, discretion, and a calm sense of urgency. You bring solid judgment, executive presence, and the ability to operate independently while maintaining close alignment with leaders and key stakeholders.

You are detail-oriented, organized, and reliable, with a proven ability to manage multiple priorities, meet deadlines, and follow through consistently. You communicate clearly and professionally in a global environment, handle confidential information with integrity, and proactively remove barriers to enable leadership and team success.

A successful candidate demonstrates experience in driving and executing plans, prioritizing competing demands, and collaborating effectively across disciplines in a dynamic organization.

** Responsibilities*
* Calendar Management and Meeting Logistics

+ Provides strategic calendar management and time planning support for manager(s) (e.g., Corporate Vice President [CVP]).

+ Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities).

+ Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues).

+ Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads).

+ Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed.

+ Collaborates with peers (e.g., Chiefs of Staff, Business Managers, Human Resources) to enable decision making processes.

+ Engages with leader and stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources [HR]) to cascade information as needed.

+ May attend meetings and/or ensure follow-up as needed.

+ Manages ambiguous situations.

Cross-Functional Collaboration and Communication

+ Continues to build and leverage network across organizations to enable their team and leader's work.

+ Serves as a liaison between executives and teams.

+ Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams.

+ Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft.

Discipline Growth and Development

+ Begins to provide leadership within the discipline and participates in the Business Support community.

+ Actively seeks to mentors less experienced Business Support colleagues.

+ Onboards and trains new Business Support staff.

+ Contributes to their organization's culture by participating across the team and division.

+ Engages in career development and trainings.

+ Identifies and aligns growth opportunities for self and team.

+ Develops and shares practices and insights.

+ May participate in interviews for Business Support roles.

+ Supports team building.

Event Coordination and Logistics

+ Owns the coordination, logistics, and direction for events. Delegates as necessary.

+ Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event).

+ Acts as a point of contact for events (e.g., changes).

+ Resolves preparatory setbacks and escalates to Business Support staff as needed.

+ Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end.

+ Engages in post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) in partnership with team members.

+ Identifies learnings and suggests practices for future events.

+ Supports development of workback schedule, promotion, and necessary checkpoints..

Project Ownership

+ Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable.

+ Takes accountability for project outcomes and drives stakeholder accountability through consistent communication.

+ Identifies impacts and risks across the organization and communicates these to partners and key stakeholders.

+ Streamlines processes, provides process improvements, and adjusts as needed.

+ May delegate project tasks to Business Support team members and drives accountability of others.

+ Leads efforts to determine measurable success of projects at their conclusion.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

+ Participates in discretionary budget…