Associate Project Coordinator

Position:
Associate Project Coordinator

Industry: Medical Device / Healthcare Technology

Location:

Redmond, WA

Employment Type:

Full-Time

Salary: $65,000 - $75,000 (DOE)

Work Arrangement:
Primarily office-based with occasional customer site visits.

Travel:
Occasional travel to customer sites and hospitals may be required.

About the Position

Our client, a leading healthcare technology company, is seeking an Associate Project Coordinator to support healthcare technology implementation projects at hospitals and clinical facilities throughout the United States.

This is an excellent opportunity for a recent graduate or early-career professional interested in project management, healthcare technology, operations, and customer communication. The position provides hands-on exposure to real-world project coordination and offers a clear career path toward future Project Manager responsibilities.

Key Responsibilities

• Support Project Managers with healthcare technology implementation projects

• Maintain project schedules, timelines, action item trackers, and project documentation

• Coordinate communication among customers, internal teams, and third-party vendors

• Assist with project kickoff meetings and ongoing status meetings

• Prepare meeting agendas, meeting minutes, project updates, and follow-up documentation

• Track project milestones, deadlines, and open action items

• Coordinate with Sales, Clinical Support, Technical Support, Service, Logistics, Inventory, and external partners

• Support equipment shipment tracking and installation readiness activities

• Identify potential project risks, delays, and scheduling conflicts

• Escalate customer concerns and project issues to appropriate internal stakeholders

• Participate in process improvement initiatives to enhance project execution and communication

Qualifications

• Bachelor's degree required (recent graduates are encouraged to apply)

• 0-2 years of professional experience

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and deadlines

• Strong attention to detail and follow-through

• Professional communication skills when working with customers and internal teams

• Ability to work effectively in a collaborative, cross-functional environment

• Ability to handle confidential information appropriately

Preferred Qualifications

• Internship experience

• Academic project, capstone project, or student leadership experience

• Customer service or administrative coordination experience

• Exposure to operations, logistics, healthcare, IT, or project environments

• Familiarity with Microsoft Teams, SharePoint, CRM, ERP, or project management tools

Technical Skills

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

• Ability to learn project management and scheduling tools

• Experience maintaining spreadsheets, trackers, and reports

• Healthcare, networking, IT systems, or medical device knowledge is a plus

Ideal Backgrounds

Candidates with educational backgrounds in the following fields are encouraged to apply:

• Business Administration

• Project Management

• Healthcare Administration

• Information Systems

• Engineering

• Communications

• Operations Management

• Public Health

• Related disciplines

Why Join?

• Gain hands-on experience supporting healthcare technology projects

• Develop project management skills in a growing industry

• Work closely with cross-functional teams and healthcare professionals

• Contribute to technology solutions that support patient care

• Build a foundation for future Project Manager opportunities

Benefits:

• Medical, Dental, Vision Insurance

• Life Insurance

• Short-Term & Long-Term Disability Insurance

• Health Savings Account (HSA) with employer contribution

• 401(k) with company match

• Paid Sick Leave

• Paid Vacation

• Floating Holidays

Application Form