Construction Administrator

** Construction Administrator - Join a High-Impact Engineering & Operations Team*
* *
* Location:

** Onsite

** Type:
** Full-Time

*
* Experience:

** 3+ years (Engineering/Construction admin strongly preferred)

Are you a detail-driven problem solver who thrives in a fast-paced environment where no two days look the same? Do you enjoy being the go-to person who keeps complex engineering and construction activities running smoothly? If so, this opportunity may be a perfect fit.

We're looking for a
** Construction Administrator
** to support our Engineering and Accounting teams-someone who can navigate the moving parts of projects, vendors, and internal stakeholders with confidence, professionalism, and a collaborative mindset.

** Why You'll Love This Role*
*
* ** You're a key player.
** Your work directly supports engineering, operations, accounting, and procurement. You'll be connected with all levels of the organization.

* ** Your organizational superpowers matter.
** When invoices, task orders, and insurance documents are flowing in from all directions,
* you* are the one who keeps everything on track.

* ** You'll solve real problems every day.
** From untangling invoice discrepancies to supporting 2 Senior Managers-you'll drive the process forward.

* ** You will see the impact of your work.
** This role is essential to keeping critical projects funded, compliant, and moving.

** What You'll Do*
*
* ** Process vendor invoices** (typically around 20 per pay period-though this can vary), ensuring accuracy of billable hours, PO matching, and budget availability before routing for payment.

* ** Prepare and manage agreements and task orders
** with vendors and contractors.

* ** Track and maintain contractor insurance documentation**, ensuring compliance is up to date.

* ** Collaborate daily with cross-functional teams
** including Engineering, Operations, Maintenance, Accounting, and Procurement.

* ** Identify and resolve invoice discrepancies**-you'll investigate PO issues, missing funds, or mismatches with persistence and professionalism.

* ** Serve as a dependable administrative partner
** who keeps processes organized, documented, and moving.

** Who You Are*
*
* ** Professional and composed**-you can handle competing priorities and tight deadlines with confidence.

* ** Detail-oriented and focused**, able to track multiple moving pieces without losing accuracy.

* ** Collaborative and proactive**, comfortable working with people at all organizational levels.

* ** Process-driven**, with a knack for untangling invoice issues or incomplete paperwork.

* ** Thick-skinned in a positive way**-you stay steady and solutions-oriented no matter what you're juggling.

** What You Bring*
*
* ** 3+ years of administrative experience**, ideally supporting engineering, construction, or technical operations.

* Experience processing invoices, task orders, vendor documents, and/or purchase orders.

* Strong organizational skills and an ability to work across multiple departments.

* ** College degree preferred**, but relevant experience will be considered in place of a degree.

Excellent location in a unique environment. Amazing opportunity-Ask for Mary Ann

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://(Use the "Apply for this Job" box below). Your Rights
6.12.pdf

The pay transparency policy is available here:
https://.pdf

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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Contents/E
- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.