Senior Executive Assistant​/Startup Office Manager

Seeking a highly experienced, proactiveSenior Executive Assistant/Startup Office Managerto support the President and collaborate closely with the founding team. This is a mission-critical role for a fast-growing AI startup preparing for rapid scale, including an upcoming Sales Kickoff.

We are looking for someone who thrives in ambiguity, anticipates needs before they arise, and can hit the ground running in a dynamic startup environment.

Role Overview

The Senior Executive Assistant will serve as a strategic partner to the President, ensuring operational efficiency, executive focus, and seamless coordination across leadership. This role goes beyond calendar management, and it requires business acumen, discretion, and strong execution capability.

Key Responsibilities: Executive Support & Strategic Partnership

• Manage complex and ever-evolving executive calendar with strategic prioritization
• Coordinate internal and external meetings across investors, customers, and partners
• Prepare executive briefings, agendas, presentation materials, and follow-ups
• Track key action items and ensure accountability across leadership
• Serve as gatekeeper while maintaining strong relationship management

Startup Operations Management (SOM)

• Support day-to-day startup operations across the founding team
• Build and maintain operational systems, trackers, and documentation
• Assist with vendor management (office, catering, IT, facilities, etc.)
• Coordinate onboarding logistics for new hires
• Partner with Finance on expense tracking and invoice processing
• Manage office operations, supplies, workspace readiness, and team experience
• Develop lightweight but scalable processes appropriate for early-stage growth
• Serve as point of contact for facilities, telecom, and office vendors

Board & Investor Services Support

• Coordinate Board of Directors meetings (scheduling, logistics, catering, AV setup)
• Compile and distribute board decks and pre-read materials. Track board follow-ups and action items
• Maintain confidentiality of highly sensitive materials
• Coordinate venue logistics, catering, materials, travel, and vendor contracts
• Manage run-of-show documentation for internal and external major events
• Support leadership offsites and team events

Project Management & Execution

• Lead special projects on behalf of the President
• Track OKRs, leadership priorities, and cross-functional deliverables
• Create and maintain dashboards, trackers, and documentation
• Anticipate operational gaps and proactively implement solutions

Confidential & High-Trust Responsibilities

• Handle sensitive business and personnel matters with discretion
• Interface with investors, board members, and external stakeholders
• Support executive decision-making through research and data organization

Ideal Candidate Profile

• 7+ years supporting C-level executives, preferably in tech startups
• Experience in early-stage or high-growth environments (Seed to Series B preferred)
• Demonstrated ability to operate independently with minimal oversight
• Exceptional organizational and prioritization skills
• Strong business judgment and executive presence
• High emotional intelligence and communication skills
• Comfortable with ambiguity, rapid change, and fast execution cycles
• Advanced proficiency in Google Workspace, Slack, Notion, CRM tools, and presentation software
• Experience supporting Sales Kickoffs, Board Meetings, or Fundraising cycles strongly preferred

Personal Attributes

• Calm under pressure
• Highly responsive and detail-oriented
• Resourceful and solutions-driven
• Professional, polished, and trustworthy
• Thrives in fast-paced startup culture

Compensation

$140,000 - $160,000 annual salary

Location

Why This Role Matters

This role is pivotal to enabling the President and founding team to focus on scaling the startup's AI innovation and go-to-market strategy. The right candidate will act as a force multiplier for leadership.