Facilities​/Fleet and Projects Coordinator I​/II - SMCL; and Promotional

Facilities / Fleet and Projects Coordinator I/II

San Mateo County Libraries is seeking two highly motivated candidates for the positions of Facilities / Fleet and Projects Coordinator I/II.

This position supports the Facilities, Fleet, and Projects Division. Working under the direction of the Facilities, Fleet, and Projects Division Manager, the role coordinates administrative coordination and systems that help libraries and vehicles operate smoothly across 13 community library locations and administrative sites. The Program Coordinator helps coordinate facilities, fleet, and project-related workflows, maintains tracking systems and documentation, supports vendor and County partner coordination, and prepares summaries and reports that inform planning and decision-making.

Depending on assignment level, responsibilities may include coordinating service requests and projects, maintaining records and dashboards, supporting facilities, fleet, and furniture assessment processes, managing inventory and fleet‑related documentation, and helping refine administrative workflows that improve efficiency and consistency across the system.

These two positions play an important role in supporting staff and the public by ensuring our library spaces and vehicles are safe and well supported—advancing our mission to strengthen communities by creating spaces and supporting outreach efforts for learning, growth, and connection.

NOTE:

Appointments made at the Program Coordinator I or Program Coordinator II level will depend on qualifications and experience.

At San Mateo County Libraries, our mission is to build meaningful connections and inspire lifelong curiosity. We believe libraries are more than buildings—they are places of belonging, connection, growth, access, compassion, and creativity. Our work is guided by a deep commitment to serving our diverse communities and creating inclusive experiences for all.

San Mateo County Libraries is a dynamic, award‑winning network of community libraries serving the cities of Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, Pacifica, Portola Valley, San Carlos, Woodside, and the unincorporated areas of San Mateo County.

Our libraries offer a rich mix of programs and events that reflect and celebrate the diversity of the people we serve. Whether you’re seeking inspiration, information, or a sense of belonging, San Mateo County Libraries is where community comes to grow and thrive.

To learn more about who we are and what we do, visit (Use the "Apply for this Job" box below)..

NOTE:

A resume and cover letter is required along with the completion of the supplemental questions to be considered for this position. Any application submitted without BOTH of these documents will be considered incomplete and will not advance in the recruitment process.

NOTE:

The eligible list generated from this recruitment may be used to fill future extra‑help, term, unclassified, and regular classified vacancies.

• Coordinate and track facilities, fleet, inventory, and project‑related requests from intake through completion.
• Maintain accurate logs, records, dashboards, and tracking tools that support the Division’s daily operations and long‑term planning.
• Coordinate communication, scheduling, and documentation with library staff, County Facilities, Fleet Management, Purchasing, Risk Management, vendors, and consultants.
• Support facilities, fleet, and furniture assessment workflows by coordinating timelines, gathering documentation, and preparing summaries for review.
• Maintain project files, service records, contracts, amendments, delivery documentation, and closeout materials.
• Support procurement‑related administrative processes by coordinating quotes, tracking orders and deliveries, and maintaining records.
• Maintain inventory and asset tracking systems; coordinate surplus documentation and reconciliation with Finance and Purchasing.
• Support fleet administration by coordinating service scheduling, tracking usage, and maintaining fleet‑related records.
• Prepare narrative and statistical reports, summaries, and dashboards related to operational activity and trends.
• Docume…