Executive Talent Lead

What You’ll Do

• Coordinate complex schedules, travel, and logistics for senior leaders (candidates and internally); escalate and resolve conflicts proactively.
• Draft, edit, and deliver clear, polished communications (email, talking points, briefing notes, presentations) for executive audiences.
• Act as a trusted liaison between executives and internal/external stakeholders, ensuring alignment and timely follow-up.
• Maintain confidential records and manage sensitive information with strict discretion and compliance.
• Anticipate needs and surface risks or opportunities before they escalate; make sound decisions under pressure.
• Lead cross-functional projects that impact executive experience, tracking progress and reporting outcomes.
• Develop and maintain remote and in-person engagement practices that ensure consistent, high-quality experiences across locations and time zones.

• Exceptional written and verbal communication; ability to produce concise, executive-ready materials.
• Strong organizational skills with proven ability to manage many concurrent priorities and shifting timelines.
• High emotional intelligence, tact, and diplomacy; comfortable managing sensitive interpersonal situations.
• Proven discretion handling confidential information and exercising good judgment.
• Excellent stakeholder management; builds credibility quickly with senior leaders and partners.
• Comfortable in fast-paced, ambiguous environments; adapts quickly and remains composed under pressure.
• Proficiency with calendar and collaboration tools, virtual meeting platforms, and document collaboration systems.
• Ability to work effectively both in person and remotely, across time zones.
• 2+ years in executive support, guest services, talent experience, hospitality, people operations, or program management supporting senior leaders.
• Track record of managing high-stakes, confidential work-streams.

• Hybrid work with frequent in-person and virtual interactions. 3 day in office expectation (ideally Redwood City)
• Flexibility for occasional evening or weekend coordination across time zones (also globally)
• Must handle rapid changes and last-minute requests with professionalism and calm.

Duration: 6 months with chance of extension or conversion to full-time employee

Location: Hybrid, Tuesday - Thursday in Redwood City Office – Remote Monday & Friday