TEMPORARY Accounting Technician Job Reedley area,California USA,Accounting

TEMPORARY Accounting Technician

Salary: $27.46 - $33.77 Hourly
Location: Clovis Community College, CA
Job Type: Temporary
Division: CCC Administrative Services
Job Number: -T
Closing:

General Purpose

Under general supervision, performs a variety of highly responsible accounting operations duties in the preparation, processing and maintenance of accounting transactions and records; and performs related duties as assigned.

Essential Duties & Responsibilities

Performs a variety of accounts payable duties associated with college co-curricular and athletic activities, student clubs, scholarship recipients and other college-specific accounts; reviews requisitions and purchase order requests, verifying proper account codes and required approvals; prepares purchase orders and sends to vendors following approval; reviews invoices and requests for payment to verify accuracy, completeness and adherence to District policies and terms of contracts;

submits to manager for approval of payment; prints checks and mails or distributes to vendors, coaches and others; matches accounts payable invoices and enters into the system; verifies all statements and invoice balances.

Assists students at the cashier window; accesses student accounts and answers a variety of questions about account balances, financial aid and work study checks received and payments made; researches balances with Admissions & Records and Financial Aid staff to answer student questions; takes payments for account balances, transcripts and other transactions in cash, by check or by credit cards; records transactions in student accounts;

processes payments for Associated Student Body cards, parking permits and other items and posts transactions; issues receipts for all payments received; balances cash and credit card payments received; researches credit card transactions for refund issues or chargeback transactions; closes out and balances cash drawers at business office closing.

Performs a variety of accounts receivable duties; prepares bills for agencies sponsoring students including the Veterans Administration, Workforce Investment Board, international students, police agencies, private companies and others based on sponsorship agreements; uploads student data from the District ERP system to generate sponsor invoices; deposits and posts payments received to student accounts; monitors all incoming payments made by the Department of Veterans Affairs on behalf of G.I. Bill recipients;

reviews and coordinates with the VA and campus Veteran's Office adjustments and changes needed to correct invoicing and collection of tuition and fees; provides prompt reporting on funding of tuition and fees to the VA in the event of changes in student financial aid status; creates and initiates payments of debts owed in compliance with VA, Treasury and VA Debt Management requirements;

ensures readiness for VA audits; vouchers any refunds back to sponsors.

Performs cash management duties; reconciles daily cash payments and prepares bank deposits; performs monthly cash vault reconciliations subject to manager review; counts and verifies deposits of parking and library fees and athletics receipts.

May provide day-to-day lead work guidance and direction to student aides performing cashiering duties; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements.

Assists in the disbursement of financial aid; determines student accounts with outstanding balances and nets award amounts against those balances; runs reports in District ERP system of approved financial aid checks and provides to bank; voids and reissues stale dated checks incorrectly issued, lost or stolen; maintains logs of checks issued and direct deposits made; assists with monthly reconciliations; bills/rebills students for payments due based on dropped classes and no shows;

runs aging reports to balance and reconcile accounts.

Audits student accounts to determine any errors in awards, account adjustments and student payments; verifies refunds have been properly made and credits accurately calculated.

When assigned to the Reedley Food Services department, prepares requisitions for food staples, perishables, vendor baked goods, snacks, drinks, cooking and service supplies and other items and processes invoices for payment; prepares and maintains accounting records involving a variety of transactions and accounts; participates in estimating costs for private catering orders/events and invoices customers; balances cash receipts, reconciles to cash register transaction records and prepares bank deposits;

maintains meal plan accounts and posts purchases and adjustments to accounts; orders and maintains an inventory of consumables, tools and other items; correctly prepares and processes student and provisional payrolls.

Demonstrates…


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