Receptionist, Administrative​/Clerical

Please provide resume and cover letter

Zagime Anishinabek is a progressive First Nation located approximately 20 km northeast of the Town of Grenfell, Saskatchewan.

The Receptionist is responsible for public relations and program support through the provision of reception functions, clerical support and office organization at Zagime Anishinabek Administration Building.

• Be available at the reception desk during office hours, unless relieved by another employee
• Answer phones and direct calls to appropriate program personnel
• Record messages accurately and direct to appropriate staff in a timely manner
• Greet the public and manage traffic flow through the Administration Office
• Ensure that the reception area is kept neat and orderly
• Respond to public inquiries and requests for services by providing accurate and timely information to clients and the public

• Develop and distribute memos and correspondence as may be required by the Director of Human Resources and Program Managers
• Monitor and maintain photocopier and fax machine, including ensuring appropriate and timely maintenance and supplies for copier.

• Maintain a tracking system for complaints, requests for information, and a volume of phone calls and inquiries
• Record incoming mail and faxes and distribute them appropriately in a timely manner
• Ensure that outgoing mail is recorded and sent in a timely manner, with appropriate copies retained where required
• Maintain the office supplies, ordering and inventory
• Periodically updating the contact lists and distributing them
• Maintain coffee supplies and provision of coffee services for clients and staff

• Grade 12 or equivalent
• Diploma of certificate in office management or administrative assistant would be an asset
• Computer literacy in Word and Excel spreadsheets
• Submit a Criminal record check and Substance test prior to employment.