Admin Assistant - Accounting

Who We Are  For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship.

As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.
Mission Statement  The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

POSITION PURPOSE SUMMARY  The role provides general administrative support for the day-to-day operations.
Accountabilities   Respond to telephone, in person or electronic enquiries or forward to appropriate person.
Prepare correspondence, reports, statements, forms, applications, and other documents.
May handle and reconcile petty cash and write receipts for donors.
Send and receive messages and documents using fax machine or electronic mail.
Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment.
Assist in preparing meeting agendas, attend meetings, and record minutes.
Assist with administrative procedures within MU or department.
May draft and prepare presentations (including PowerPoint, invitations, certificates.)
Makes decisions on routine and urgent administrative matters in the absence of the supervisor.
May recruit, train, coordinate and assign work to support staff.
May perform basic bookkeeping tasks such as preparing invoices and bank deposits.
Assist with other related administrative tasks when required.
Perform other work-related duties as assigned.
Critical Relationship Management  The incumbent conducts routine interactions and provides clarification of information.
Internal: MU’s team members, various leadership and management teams, clients, volunteers as required.
External:
Community members & partners, contractors, vendors, donors.
Managerial/Technical Responsibilities  May show others how to perform certain procedures.
Financial and Material Management   Assist in preparation/monitoring of annual budgets of small ministry.
Limited input into new policy development pertaining to own job.
Authorized to spend, disburse, or collect small amounts of cash.
Receipts all donations using software if required.
The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, upholding our code of conduct.
Working Conditions   Working environment is typically in the office in generally agreeable conditions.
May encounter upset/difficult clientele entering the building.
Some limited travelling may require.
The performance of the job requires frequent data entry, moderate attention when responding to phone inquiries, and detailed eye work.
The performance of the job requires frequent keyboarding, lifting boxes and a moderate amount of setting up displays and packing kits.
The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.
Education, Experience and Qualifications   Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
Alternative combination of education and experience may be considered.
Education, Qualifications and Certifications   Completion of a formal post-secondary program of one academic year.
Alternative combinations of education and experience may be considered.
Experience and Knowledge   Two years of related secretarial or administrative experience is required.
Working basic knowledge of Office
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