Office Administrator – Business Innovation and Entrepreneurship Centre

Location: Moose Jaw

Job Content (SDF) Details
Job Content (SDF) Details
Competition Number P17795
Posting Title Office Administrator – Business Innovation and Entrepreneurship Centre
Classification Band 6
Location Saskatchewan Polytechnic Moose Jaw Campus
Other Location(s) Saskatchewan Polytechnic Moose Jaw Campus
Building Other Building
Date Posted 07/30/2026
Closing Date 08/11/2026
JIQ # 158
Start Date 09/07/2026
End Date Open Until Filled
No Ongoing Yes
Category of work Full Time
Bargaining Unit Professional Services
Hours of Work Regulated 36 hours (5/4 work pattern)
Salary Range $2,075.08-$2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay
72 hours bi-weekly
Posting Status Open
Special Instructions to Applicants
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties /Qualifications,

Skills and Abilities

(QSA)  

Job Duties  Events and communications sit at the heart of this role. You will coordinate the Centre’s events, from webinars and workshops to in-person gatherings, and support the communications that bring its work to students, faculty, and industry partners: newsletters, social posts, presentations, and the materials those audiences receive. Around that, you will keep day-to-day operations running, including reception, records, office supplies, and administrative support for the Director and the wider team
Qualifications, Skills, Abilities And Experience  Specific Accountabilities  Event Coordination   Assist with planning webinars, workshops, and in-person events relating to the Centre.
Arrange catering, room rentals, AV, registration, etc. for events as needed.
Track and record attendees’ information when visiting or participating in a project or training session at the Centre.
Marketing and Communication Support   Assist with the compilation and distribution of communication products such as newsletters, surveys, and online posts aimed at industry partners using current best practices..
Assist with the creation of slide decks for presentations.
Assist with preparing and delivering materials as needed.
Effectively advertise events to appropriate audiences through digital and other formats.
Office and Reception Administration   Maintain a comprehensive filing system (both electronic and manual).
Maintain inventory of office supplies and place orders as needed.
Effectively build relationships with internal and external stakeholders in-person and via telephone and email in reception duties.
Develop general and specialized knowledge in the Centre’s programs and services and apply that knowledge independently.
Monitor the Centre’s generic email and respond to and/or triage as appropriate, using sound judgement and knowledge of Centre operations.
Financial Tracking   Monitor and track the Centre’s operations accounts in conjunction with finance and the Director.
Monitor expense submissions.
Flag items of concern to the Director, using sound knowledge and judgement.
Assist in monthly or quarterly reporting on financial activity within the Centre.
Administrative Support to the Director   Gather, compile, and maintain up-to-date files of relevant information and documents to meet the Director and stakeholder requirements.
Assist with reporting on workshops, applied research, and other ad hoc reporting needs as requested.
Assist with project logistics and timelines as directed by the Director.
Assist with composition, production, and processing of correspondence sent out on behalf of the Director.
Arrange and coordinate meetings for the Director.
Responsible for a diverse range of job functions related to the delivery of any programs and/or services offered through the Business Innovation and Entrepreneurship Centre.
Duties

Required…