Job Description & How to Apply Below
Associated Engineering, a proudly Canadian, Employee‑owned Company is seeking an experienced and dedicated Project Administrator to join our team in our Regina office. In this role you will be responsible for supporting our team in working on multi‑discipline projects for a variety of public and private sector clients.
What We Offer
Flexible/hybrid working arrangements, depending on position
Market competitive salaries, with annual reviews
Opportunity to become a shareholder and invest in the company’s long‑term growth & success
Matching company pension program, increasing over time
Comprehensive benefits including:
Health/dental/vision coverage
Fitness allowance
Employee and family assistance programs
Mental health supports
Paid time off so that you can recharge including:
Generous paid vacation
Paid office closure over December holiday break
Industry leading paid sick time
Maternity/paternity leave top‑up program
Ongoing support for your professional development and growth
Active Young Professional group
Formal mentoring programs
Paid professional development hours
Capacity building seminars
Engineer In Training programs
Opportunities to participate in social club activities and events
Company‑wide social events
Regular lunch‑and‑learns
Community volunteer opportunities
What You’ll Do
Supporting the team through meeting organization:
Preparing and managing agendas and meeting records for internal and client meetings
Action item tracking
Meeting follow‑ups
Providing administrative assistance to our managers, engineers, technologists, and other team members
Reviewing client agreements for quality control
Coordinating budgets
Coordinating invoicing
Producing monthly earned value forecasting
Preparing project tender documents, specifications, and letters in accordance with our professional standards
Completing analysis and interpretation of data
Coordinating the logistics of project tender submissions
Records management of the Regina Infrastructure Division
Assisting with proposal preparation and other business development activities
Providing support to other members of our team and completing other duties as assigned
You have an eye for detail, creating, and assuring reports conform to project and company standards regarding quality, content, and format. You provide excellent customer service, delivering project management support services to your team and external clients (e.g., change orders, work plans, scheduling, engineering agreements, and contract documents). You maintain a current knowledge of project technical specifications and implications.
This position may also support various proposal/marketing initiatives for the Regina office, as needed.
You will report to the Division Manager, Regina Infrastructure, and be a part of a dynamic, high‑performance team.
Does this sound like you?
Business Administration or Office Administration diploma from an accredited post‑secondary institution (as a minimum)
6 to 8 years of administrative experience in a professional office environment
Experience in the coordination of projects
Experience in customer/client service
Advanced capabilities in Microsoft Word, Excel, PowerPoint, and Share Point
Experience with PowerBI is an asset
Excellent oral communication skills
Excellent written communication skills, including ability to write professional reports
Highly detail‑oriented
Demonstrated ability to work independently and use good judgment
Ability to work within tight deadlines and schedules
Strong data gathering and analysis skills
Prior experience with accounting functions such as invoicing is an asset
Prior experience using graphic design software (e.g., Photoshop, InDesign) is an asset
Prior experience with marketing/business development activities is an asset
Prior experience in the consulting engineering industry is an asset
Everyone has their own unique talents, skills, and background. Even if you don’t meet 100% of the qualifications outlined above, let us know why you’d be a great fit for this role!
About Us
At Associated Engineering, we’re passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do.…
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