Accounts Payable Specialist

Overview

Schell Brothers is Delaware’s largest private home builder with divisions in Richmond, VA, Nashville, TN, and Boise, l Brothers has multiple lines of business that complement homebuilding, as well. Our mission is to bring happiness to ourselves and our homeowners by not only creating exceptional homes and communities but also providing an extraordinary customer experience.

Our employees are passionate about their jobs and believe in happiness, positivity and collaborating with others. In 2023, Schell Brothers was awarded the highest honor for a builder in North America:
Pro Builder’s 2023 Builder of the Year.

We’re searching for a motivated and passionate Accounts Payable Specialist to join our Accounting Team. Reporting directly to the Controller, the Accounts Payable Specialist will be primarily responsible for processing invoices accurately & timely for both our homebuilding and other lines of business.

• Timely & accurate processing of vendor invoices, including check requests, and ensuring that vendor invoices match Purchase Orders and Purchase Receipts, if applicable (i.e. three-way match).
• Ensure all vendor invoices are coded accurately from an accounting perspective and route to the appropriate approver.
• Consistently meet month-end close deadlines by processing all invoices received in a timely manner.
• Foster vendor relationships by timely addressing inquiries, resolving discrepancies as they arise (such as past due invoices), and ensuring timely vendor payments.
• Provide exceptional vendor maintenance, including compliance with IRS 1099 reporting requirements and ensuring vendors have adequate onboarding documents (e.g., W-9, completed payment authorization form) prior to being created in our accounts payable system and paid.
• Appropriately vet change requests from vendors and adhere to company policies & procedures to mitigate fraud.
• Assist in preparation and filing of annual Forms 1099-MISC and 1099-NEC.
• Assist in the following accounts payable processes:
• Recording & reconciliation of corporate credit card charges.
• Recording & reconciliation of Home Depot & Lowes credit card charges.
• Ensuring that our trade partners have complete & current documents in accordance with our Trade Partner Agreement, which may include frequent monitoring/auditing of their vendor records.
• Process employee expense reimbursements in accordance with company policies & procedures.
• Assist the Senior Accounts Payable Specialist in weekly & ad hoc payment runs, as needed.
• Assist in the implementation of accounts payable innovations & enhancements.
• Maintain organized & current accounts payable work papers/files electronically.
• Assist with external audits by providing supporting documentation, as necessary, to fulfill audit requests.
• Provide administrative support to the Accounting Team, as needed (e.g., placing vendor checks in envelopes & mailing them, sorting through mail received & delivering it to the appropriate party).
• Performs other duties as assigned.

• Knowledge, Skills, & Abilities
• To be qualified for this job, you’ve got to be positive, caring, analytical, and detail oriented. We look for candidates who are organized, respectful, goal oriented, dependable, and who aspire to be AWESOME & HAPPY.
• A bachelor’s degree in accounting is preferred, and a minimum of three (3) years of accounts payable experience in a modern accounts payable system is required.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Exceptional time management skills to effectively prioritize tasks and meet deadlines with a high sense of urgency.
• Must thrive in a fast-paced, dynamic environment with a high volume of vendor invoices.
• Commitment to accuracy & quality results.
• Team player who can work independently and collaboratively in a team-oriented culture.
• Innovative mindset and strive for continuous improvement.
• Maintain professionalism & confidentiality when handling sensitive financial information.
• Excellent written & verbal communication skills with the ability to collaborate with vendors and internally across departments.
• Ability to take good notes, think critically, and proactively communicate with the Controller.
• Ability to navigate multiple systems (e.g., Heartbeat, vendor portals, credit card portals) to perform Accounts Payable responsibilities.