Staff Accountant

We are seeking a Staff Accountant to support the financial operations of a growing, multi-state organization. This role works directly alongside the CFO and plays a key part in day-to-day accounting, reporting, compliance, and project costing.

This is an excellent opportunity for an accounting professional who wants real exposure to business operations — not just transactional work. The right candidate will be hands-on, organized, comfortable with technology, and interested in long-term career growth within a stable company.

• Process accounts payable including vendor invoices and payments
• Manage accounts receivable invoicing, collections, and reconciliations
• Prepare and post journal entries
• Assist with general ledger maintenance and month-end close
• Reconcile accounts and support financial accuracy

• Maintain and track Work-in-Progress (WIP) schedules
• Apply cost accounting principles to job costing and project tracking
• Monitor cost vs. revenue and assist with cost allocation
• Support operational budgeting and project profitability tracking
• Prepare sales tax data across multiple states (approximately 8 states)
• Coordinate with external CPA for tax filings and compliance
• Maintain documentation for audit and tax review

• Generate financial and operational reports
• Perform data analysis using Excel
• Assist with implementation and adaptation to new accounting systems

• Communicate with vendors and clients regarding W-9s, ACH forms, and COIs
• Make outbound calls to resolve documentation issues
• Provide direct support to the CFO to improve processes and workflow

• 3–4 years of accounting experience (AP/AR and GL exposure)
• Experience or exposure to cost or project accounting
• Strong Excel skills (formulas, reporting, and analysis)
• High attention to detail and strong organization skills
• Ability to manage multiple priorities and meet deadlines
• Professional communication with vendors, clients, and internal teams

• Multi-state accounting experience
• Sales tax preparation or coordination experience
• Experience preparing documentation for external CPA review

• Proactive and forward-thinking
• Comfortable learning new systems and technology
• Professional and dependable
• Collaborative team player willing to wear multiple hats
• Interested in long-term career growth and development
• Salary: $50,000 – $60,000 annually
• 11 paid holidays
• Safe Harbor 401(k) with 3% employer contribution