Accounts Payable Clerk

Job Description

Kickstart your accounting career in a part‑time Accounts Payable Clerk role. You’ll handle vendor invoices, matching purchase orders, issuing payments, and ensuring accurate records. Working ~20 hours per week, Monday through Friday, you’ll collaborate across teams to resolve discrepancies, support month‑end close, and provide top‑notch vendor support.

• Perform routine‑to‑complex administrative and technical duties related to accounts payable.
• Review, code, and process vendor invoices, ensuring proper approvals and accuracy.
• Perform 3‑way matching of purchase orders, receipts, and invoices.
• Prepare and process payments, including checks, ACH, and wire transfers.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Maintain accurate AP records, including invoices, payment history, and supporting documentation.
• Communicate with vendors and internal teams to resolve invoice and payment inquiries.
• Assist with month‑end closing procedures, including accruals, reconciliations, and data audits.
• Maintain and update accounting spreadsheets, ledgers, and reports as needed.
• Ensure compliance with company policies, procedures, and internal controls.
• Support audits by gathering and providing required documentation.
• Assist the accounting team with ad‑hoc projects and other finance‑related tasks as needed.

• High School Diploma/GED or equivalent training and experience.
• Minimum of two (2) years of business‑to‑business accounts payable experience, preferably in a finance or accounting setting.
• Knowledge of financial and account document processing, record‑keeping, and payment posting.
• Proficiency with modern office practices, word processing, 10‑key, and spreadsheet software.
• Strong business arithmetic and basic financial/statistical techniques.
• Excellent English usage, grammar, spelling, vocabulary, and punctuation.
• Customer‑service oriented communication skills, both written and verbal.
• Ability to perform detailed research, accounting, and financial work accurately and in a timely manner.
• Ability to respond to and effectively prioritize duties and service requests.
• Knowledge of policies and procedures and ability to interpret, apply, and explain them.
• Ability to compose correspondence and reports independently or from brief instructions.
• Accurate arithmetic, financial, and statistical computations.
• Speed and accuracy in data entry and retrieval.
• Establish and maintain filing, record‑keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical deadlines.
• Operate modern office equipment, including computer equipment, 10‑key, and specialized software applications.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work, including customers, sales, customer service, and management.

All applicant information will be kept confidential in accordance with EEO guidelines.