Senior Accounting Assistant

Job Summary

Position is located in the Fiscal Services Section (FSS) within the Director’s Office Division of the Nevada Department of Wildlife. Incumbents perform various accounting functions from the beginning to the end of the accounting cycle. These functions include processing payment transactions such as travel claims, travel requests, and employee reimbursement requests through the new state accounting system, Core.

NV. The position also compiles and processes documentation for the department’s airfare credit card, processes large requisitions and equipment purchases, and communicates with vendors and internal stakeholders. Excellent written and oral communication skills are required.

• Three or more years of applicable experience as described in the job duties and graduation from high school or an equivalent education.

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payment to receivable due, and prepare receipts.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past‑due accounts.
• Balance account information, verify totals with backup data, identify discrepancies, and refer adjustments or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account‑related data.
• Perform data input and record, organize, track, report, and verify financial information.
• Compose correspondence and provide financial, accounting data, and other information.
• Process budget and accounting documents by encoding accounting distribution data.
• Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
• Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
• Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
• Access account information to respond to inquiries from clients or vendors.
  
  Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
• Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
• Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
• Interpret and explain regulations, policies, procedures, and guidelines.
• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
• Authorize payments within designated authority.
• Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
• Assist in developing procedures to implement or improve work processes.
• Perform related duties as assigned.

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.

• Compile and interpret data, prepare reports, and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

• Health Insurance:
  Medical, dental, life, and disability insurance programs for employees and their dependents/family offered through the Public Employees’ Benefits Program (PEBP).
• Vacation:
  Accrual of three weeks of annual leave each year.
• Sick Leave:
  Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement:
  Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full‑time equivalency.
• Deferred Compensation:
  Voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public Service Loan Forgiveness:
  Eligible due to public sector employment.
• Longevity Payments:
  Employees who have received a performance rating of “standard” or better and have completed eight or more years of continuous service are eligible for longevity pay.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.