Staff Accountant

Reports To:

Director of Accounting & Finance

FLSA Status:
Exempt

The Staff Accountant is responsible for commission calculations, invoice processing, ensuring accurate and timely processing of the company’s payables and receivables, and other general accounting support. This role will manage the full cycle of Commission processing, from monthly accruals by account to Sales Rep payment calculations. They will also be responsible for all AP and AR activities, including GL coding, invoice entry, payment processing, cash applications and reconciliation.

The ideal candidate is detail-oriented, highly organized, and capable of supporting the Accounting & Finance team in maintaining accurate financial records to support the growth of a dynamic medical device company.

Salary range: $65,000–$75,000 annually, based on experience and qualifications.

• Calculate monthly accrual on complicated structure for Sales Reps, Customer and product mixes and produce monthly accrual entries.
• Read and comprehend multifaceted commission agreements.
• Prepare monthly commission statements by Sales Rep based on customer payments received during the previous month.
• Communicate commission statements with Sales Reps and respond promptly to any inquiries.
• Prepare monthly payments of both 1099 and W-2 Sales Rep commissions.
• Manage intricate details of commission statements where there is a lot of complexity, building reports with accuracy and attention to detail.
• Streamline workflows by implementing AI and / or database solutions to accelerate continuous process improvement.

• Process vendor invoices, ensuring accuracy, proper coding, and compliance with company policies.
• Match purchase orders, receiving documentation, and invoices for three-way match verification.
• Prepare weekly check runs for approval as required.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate and organized AP files and support month-end accruals.

• Generate, review, and process customer invoices in accordance with contractual terms and company policies.
• Ensure completeness and accuracy of invoicing data, including product SKUs, pricing, customer POs, and shipping documentation.
• Record cash receipts and apply payments to customer accounts as required.
• Coordinate with the Sales and Customer Service teams to resolve billing or payment disputes.
• Track receivables, monitor aging reports, and follow up on outstanding invoices.
• Prepare documentation for customer/regulator audits or chargeback inquiries as needed.
• Maintain accurate electronic and physical records for billing and collections activities.
• Assist with credit checks for new customers as needed.

• Perform monthly reconciliations of Accrued Commissions, AP and AR subledgers to the general ledger.
• Assist with month-end closing activities and provide supporting documentation.
• Contribute to continuous improvement initiatives for Commission/AP/AR processes and controls.

• Bachelor's degree in accounting preferred.
• 3+ years of experience in accounting or bookkeeping.
• Experience with ERP or accounting software (e.g., Net Suite, Quick Books) required; proficiency with Microsoft Excel, Access, Outlook and AI tools.
• Very strong technical skills including Excel, Database software and AI tools required.
• Strong attention to detail and accuracy with numerical data.
• Excellent organizational and time management skills; able to prioritize multiple tasks.
• Strong communication and interpersonal skills to work effectively with internal and external stakeholders.
• Knowledge of basic accounting principles and GAAP.
• Ability to handle sensitive and confidential information with professionalism.

• Standard office environment with prolonged periods of sitting and computer use.
• May require occasional lifting of files or office materials up to 20 lbs.

• Exempt role approximately 40 hours per week
• Comprehensive benefits package including medical, dental, vision, 401(k) and paid time off.

This job description reflects typical duties and responsibilities and is not intended to be an exhaustive list. Management reserves the right to assign or reassign duties and responsibilities to this position as needed.