Payroll Manager

Payroll Manager

This position is expected to support both Reno, NV and Truckee, CA.

Bargaining Unit:
Non Represented - Manager

Rate of Pay: $141,939 annually + DOE

The Payroll Manager is responsible for leading the organization's payroll function, ensuring the accurate and timely processing of multi-state payroll while maintaining compliance with all applicable federal, state, and local regulations. This role oversees payroll operations, drives process improvements, manages payroll systems, partners with cross-functional teams, and provides leadership to the payroll team to ensure operational excellence and outstanding internal customer service.

Essential Duties and Responsibilities:

• Manage the bi-weekly, multi-state payroll process for approximately 1,500+ employees, ensuring accurate and timely processing of salaries, bonuses, benefits, taxes, and deductions.
• Review and audit payroll data prior to processing to ensure accuracy and compliance with company policies and regulatory requirements.
• Maintain comprehensive knowledge of federal, state, and local payroll laws, tax regulations, the Fair Labor Standards Act (FLSA), wage and hour requirements, and payroll accounting principles.
• Develop, implement, and continuously improve payroll policies, procedures, and internal controls to enhance efficiency, accuracy, and compliance.
• Apply strong analytical, numerical, and problem-solving skills to identify risks, resolve complex payroll issues, and improve operational efficiency.
• Administer UKG Pro Payroll and UKG Dimensions (Workforce Management), including system enhancements, testing, documentation, training, and implementation of new functionality.
• Prepare payroll journal entries, reconcile payroll-related general ledger accounts, and resolve discrepancies in partnership with Accounting and Finance to ensure financial accuracy and compliance.
• Lead internal and external payroll audits and ensure accurate payroll reporting.
• Serve as backup payroll processor to maintain business continuity.
• Partner with Accounting, Finance, Human Resources, Legal, and external tax advisors to address payroll compliance matters and legislative changes.
• Write, maintain, and update payroll policies and procedures to ensure strong internal controls and adherence to best practices.
• Proactively identify, investigate, and resolve discrepancies, missing information, and process gaps to ensure payroll accuracy and operational excellence.
• Lead, coach, mentor, and develop payroll team members while fostering accountability, continuous learning, and high performance.
• Provide leadership, coaching, mentoring, and performance management for payroll team members, establishing goals and supporting professional development.
• Build strong cross-functional relationships through effective communication, collaboration, and a customer-focused approach.
• Generate payroll reports, analyses, reconciliations, and ad hoc calculations to support business needs and decision-making.
• Influence stakeholders by providing trusted guidance, objective recommendations, and clear communication to support informed business decisions.
• Translate complex payroll, accounting, and compliance information into clear, organized, and actionable communications for diverse audiences.
• Ensure compliance with organizational policies, confidentiality standards, and all applicable payroll regulations.
• Demonstrates System Values in performance and behavior.
• Complies with System policies and procedures.
• Other duties as may be assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:

Carries out supervisory responsibility in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, training, assigning, coaching, counseling, and disciplining employees; administering scheduling systems; communicating job expectations; planning,…